Administrative Associate II

Location Clayton, NC Role Overview Perform responsible administrative duties of a complex and confidential nature in support of major departmental or divisional activities, relieving supervisor of varied clerical and administrative responsibilities to maintain efficiency of organizational operations. Responsibilities Assist in preparing moderately to extremely complex reports and proposals requiring the identification of sources, compilation, analysis and evaluation of data. Perform advanced, diversified and confidential administrative duties by independently coordinating meetings, preparing agendas; completing non-routine tasks; coordinating department schedules, recording meeting minutes, arranging management travel and time management; serve as primary liaison for executive and other senior management. Support the daily operations of department, division or other organization unit, assisting in meeting administrative goals and priorities for both short and long-term projects and monitoring day-to-day operations for efficiency and productivity. Develop organizational unit calendar to define milestones and develop action plans for delivering milestones in a cohesive, thoroughly vetted manner. Develop and distribute all department correspondence and information; screen and route mail and documents; determine which to respond to, which to redirect or bring to supervisor’s attention based on content and broad knowledge of departmental programs and activities. Coordinate all personnel records for the department including time tracking; monitor payroll reports to ensure accuracy and that all employees are paid accurately; coordinate and facilitate unit performance management and development per the company’s schedule; maintain departmental files; process confidential information supporting administrative activities; advise or direct secretarial or clerical personnel; make work assignments and review work for accuracy and completeness. Review reports received for supervisor; check and compare with source documents and bring significant items, changes, errors or omissions to supervisor’s attention. Assist in preparing and managing diversified departmental or divisional budgets, making suggestions and projections based on knowledge of departmental operations. Compose letters and statements independently requiring interpretation and application of departmental policies, procedures, rules and regulations; type letters, reports and records ensuring grammatical accuracy, conformance with general policy and factual correctness. Monitor contracts with outside vendors/consultants, analyze data trends and advise executive of significant variances and discrepancies. Knowledge, Skills and Abilities Work on assignments that are complex in nature, requiring considerable judgment and initiative in resolving problems and making recommendations. Specialized administrative support experience, arithmetic skills, ability to use automated office equipment, read difficult instructions and maintain written records; broad knowledge of administration and accounting principles normally acquired through 2-4 years of post‑secondary education in secretarial science or a related field. Score at least 90% proficiency on advanced office applications and procedures using Grifols assessment tools. Excellent customer service skills; ability to build rapport with internal and external customers; prioritize workload; accuracy of work; sense of urgency for time-sensitive projects; ability to seek guidance when answer is not clear; receptive to feedback. Teamwork, attendance, professionalism, excellent phone demeanor required; willingness to take on other assignments and stretch projects. Proficiency in MS Office Suite at an advanced level; subject‑matter expert in at least one software application. Shows time-management skills; offers to assist others during downtime; seeks to increase skills; considered a “go‑to” resource; collaborates within and across departments. Education Associate’s Degree with 5 years of relevant experience demonstrating increasing administrative responsibility. Bachelor’s Degree with 2 years of experience. Working toward an Administrative Professional certification is preferred. An equivalent combination of relevant education and/or experience may be accepted. Equivalency Depending on the area of assignment, directly related experience or a combination of directly related education and experience and/or competencies may be considered in place of the stated requirements. Example: If a job level requires a Bachelor’s degree plus 4 years of experience, an equivalency could include 8 years of experience, an Associate’s degree with 6 years of experience, or a Master’s degree with 2 years of experience. Occupational Demands Work performed in an office environment with exposure to electrical office equipment. Frequently sits 6‑8 hours per day. Requires frequent hand movements, occasional walking, bending, twisting neck and waist, light to moderate lifting up to 25 lbs. May require driving to site locations and occasional travel within the United States. Able to communicate information clearly and follow written or oral instructions. Disclaimer This job description is intended to present the general content and requirements for the performance of this job. It is not an exhaustive statement of duties, responsibilities, or requirements. Managers and supervisors may assign other duties as needed. Equal Employment Opportunity Statement Grifols provides equal employment opportunities to applicants and employees without regard to race, color, sex, gender identity, sexual orientation, religious practices and observances, national origin, pregnancy, childbirth, related medical conditions, protected veteran status or disability. We consider all qualified applicants for employment in compliance with applicable laws. #J-18808-Ljbffr