COMMUNITY LIFE: ADMINISTRATOR & PROJECT MANAG

Job Description

Job Description

Full Time, Hourly, Non-Exempt

Job Overview

The Community Life Project Manager / Administrator organizes, mobilizes, and advances the vision and responsibilities of the Community Life team. This role provides project, administrative, financial, systems, meeting, and internship support that helps the department operate with clarity, excellence, and accountability. This is a full-time, hourly, non-exempt position.

Responsibilities & Duties:

Administrative Support

• Calendars | manage the Community Life calendar, scheduling priorities, appointments, preparation, and follow-up
• Department Meetings | coordinate agendas, materials, notes, decisions, assignments, and follow-up for Community Life meetings
• Communication | organize department communication, deadlines, documents, and information so staff members have what they need to execute

Project & Performance Management

• Projects | build and maintain project plans, timelines, owners, milestones, and follow-up for Community Life priorities
• Dashboard | maintain a clear department dashboard that tracks priorities, participation, key measures, risks, and next actions
• Accountability | proactively follow up with owners, identify obstacles, and elevate decisions or risks to the Community Life Co-Directors

Budget & Systems

• Budget | coordinate budget tracking and regular meetings with department leadership
• Systems Champion | serve as the department systems champion for Asana, SharePoint, and Planning Center Online, etc.
• Standards | create and maintain organized files, templates, workflows, permissions, training resources, and system standards

Sunday & Wednesday Responsibilities

• Dream Team Central | oversee the Dream Team Central experience, including environment readiness, supplies, hospitality, communication, and team coordination
• Float | serve as a flexible department resource who identifies needs, solves problems, and supports priority ministry environments

Qualifications

• At least two years of related project management, administration, ministry operations, or executive support experience preferred.
• Bachelor's degree preferred.
• Proficiency with project-management and collaboration tools; experience with Asana, SharePoint, and Planning Center Online preferred.
• Strong financial organization, documentation, scheduling, and follow-through.
• Excellent verbal and written communication skills.
• Comprehensive organizational skills and exceptional attention to detail.
• Strong analytical, problem-solving, and process-improvement skills.
• Reliable in prioritizing competing tasks, managing deadlines, and maintaining accountability across teams.
• Ability to function well in a high-paced and at times stressful environment.

General Expectations

• Support and live out the vision, core values, and mission of Oaks Church.
• Embody Staff Values.
• Commit to continual growth in personal spiritual life and relationship with Christ.
• Attend Tuesday Prayer, Staff Chapels, tier-specific events, and Community Life meetings.
• Be a leader worth following | model an authentic, holy life for the Dream Team.
• Seek to establish genuine and caring relationships with people on the Dream Team.
• Strive for strong team chemistry.
• Be teachable with a humble and submissive attitude.
• Maintain the confidentiality of all information about staff, projects, property, members, and ministry matters.