Strategic Sourcing Specialist - Revere Parkway Warehouse

Strategic Sourcing Specialist

Classification Group: Staff Support - Supervising Position: Director of Strategic Sourcing and Supplier Management

Pay Plan: Educational Support Personnel - Pay Range: Range 08

JOB SUMMARY: Provide administrative, analytical, and operational support to the Strategic Sourcing team in the execution of district procurement activities. Support purchasing operations with an emphasis on Purchasing Card (P-Card) administration, system transactions, compliance monitoring, and stakeholder service. Exercise sound judgment in applying established policies and procedures to ensure accuracy, compliance, and efficiency in procurement processes. Collaborate with internal stakeholders to support effective purchasing operations in alignment with District policies, Board of Education requirements, and public-sector purchasing standards.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The subsequent duties outline the fundamental operations of the position and exemplify the nature of the tasks carried out. They do not encompass a comprehensive inventory of the obligations and responsibilities fulfilled in this role. The approximation of frequencies and time allocation percentages are flexible and subject to the requirements of the organization. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Establish and maintain positive working relationships with school and department personnel. Provide guidance and support in navigating purchasing processes, resolving issues, and ensuring timely procurement of goods and services in accordance with District procedures. - Daily - 15%
• Review and validate purchase requisitions and purchase orders for compliance with District policies, contract terms, and procurement regulations. Exercise independent judgment to resolve discrepancies, determine appropriate purchasing methods within established guidelines, and escalate complex issues as needed. - Daily - 15%
• Provide ongoing administrative and operational support to the Strategic Sourcing team. Assist in maintaining efficient purchasing workflows, supporting procurement activities, and ensuring timely completion of tasks across multiple systems and stakeholders. - Daily - 15%
• Enter, update, and maintain purchasing and supplier data in Oracle and Salesforce systems. Ensure data accuracy and completeness to support reporting, compliance, and operational effectiveness. Identify and resolve data discrepancies and support system process improvements. - Daily - 15%
• Administer and monitor the organization's Purchasing Card (P-Card) program, including transaction review, reconciliation, and compliance oversight. Identify and address policy violations, provide guidance to cardholders, and support audit readiness through documentation, reporting, and issue resolution. - Daily - 10%
• Manage day-to-day operations of the Amazon Business account, including purchase review and approval within established guidelines, stakeholder support, and issue resolution. Monitor usage trends and escalate concerns related to compliance, spend controls, and purchasing practices. - Daily - 10%
• Coordinate supplier onboarding processes, ensuring required documentation is complete and compliant with District standards. Review submissions for accuracy and completeness, resolve issues with vendors, and support adherence to procurement and regulatory requirements. - Daily - 5%
• Monitor procurement workflows and approval processes within purchasing systems. Identify delays or issues, follow up with stakeholders, and assist in resolving routine process challenges to ensure timely completion of procurement activities. - Weekly - 5%
• Generate and analyze standard procurement reports to support operational decision making, identify discrepancies, and assist with data validation, compliance monitoring, and process improvement efforts. - Weekly - 5%
• Perform other duties as assigned or requested. - Daily - 5%

REPORTING RELATIONSHIPS: This job has no direct supervisory responsibilities.

MINIMUM QUALIFICATIONS: The minimum prerequisites of formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other criteria that a candidate must fulfill to be considered for a position. It is essential that certifications, licenses, endorsements, designations, and trainings are fulfilled, valid, and not expired.

• Criminal background check and fingerprinting required
• Associate's degree in business, procurement, supply chain management, or related field, or 60 college credit hours. Equivalent combination of education and experience may be considered.
• Two (2) years of experience in purchasing, procurement support, finance, operations, or administrative support in a compliance-driven or process-oriented environment
• Commitment to workplace safety and adherence to safety procedures
• Working knowledge of standard office equipment (computers, copiers, phones, email).
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Effective verbal and written communication skills
• Strong interpersonal and customer service skills
• Strong organizational skills and attention to detail
• Basic knowledge of purchasing processes, contracts, and terms and conditions
• Ability to support vendor communications and assist with pricing and procurement activities
• Ability to exercise sound judgment and handle multiple priorities
• Ability to adapt to changing priorities and deadlines
• Ability to learn and follow governmental and school district procurement regulations, policies, and procedures
• Ability to work independently with general supervision
• Ability to work collaboratively in a team environment
• Ability to follow Board of Education and District policies and procedures

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS: The physical demands, mental functions, cognitive capacities, and work environment factors required to perform a position's essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Light work strength level (lifting or carrying up to 25 pounds)
• Occasional bending, reaching, climbing
• Occasional standing and walking
• Occasional lifting, pushing, and pulling
• Visual concentration
• Eye/hand coordination (e.g. typing)
• Normal office environment
• Normal school district environment

DESIRED QUALIFICATIONS: Formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other qualifications relevant to the position that are strongly preferred but not mandatory for a candidate to be considered.

• Experience working directly with people from diverse racial, ethnic, socio-economic backgrounds
• Experience supporting public sector procurement or education environments
• Experience with Purchasing Card program administration
• Experience using Oracle or similar ERP systems
• Familiarity with procurement compliance, audit processes, or financial controls
• Racially conscious and culturally competent with the skill, will, capacity, and knowledge, to commit to a culture of continuous improvement