Client Service Representative

Veterinary Client Service Representative

We are seeking a friendly, organized, and compassionate Veterinary Client Service Representative to serve as the first point of contact for our clients and patients. This role is vital in creating a welcoming experience while ensuring efficient communication and smooth daily operations. The ideal candidate excels in customer service, multitasking, and maintaining a calm, professional demeanor in a fast-paced environment.

Key Responsibilities:

• Greet clients and patients warmly, providing a positive and professional first impression
• Answer incoming calls, schedule appointments, and address client inquiries
• Manage appointment flow to support efficiency for the medical team
• Accurately enter and update patient and client information in the computer system
• Process payments, invoices, and financial transactions
• Communicate clearly with veterinarians, technicians, and kennel staff to ensure continuity of care
• Provide clients with information regarding services, treatments, and general pet care
• Handle multiple tasks simultaneously while maintaining attention to detail
• Assist with administrative duties such as filing, email communication, and record keeping
• Maintain a clean, organized front desk and lobby area

Qualifications:

• Previous customer service experience preferred; veterinary or medical office experience preferred
• Strong computer skills and ability to learn practice management software
• Excellent verbal and written communication skills
• Ability to multitask and remain organized in a fast-paced environment
• Comfortable handling sensitive or emotional situations with empathy and professionalism

Key Attributes:

• Friendly, approachable, and compassionate
• Strong attention to detail and organizational skills
• Team-oriented with a collaborative mindset
• Reliable and punctual
• Ability to remain calm under pressure

Benefits (optional to include):

• Competitive pay
• Opportunities for growth and advancement
• Employee pet care discounts
• Supportive, team-oriented workplace culture