Project Payroll Specialist

Project Payroll Specialist

Come Build Your Career at Aecon! As a North American leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities. At Aecon, you can count on: Safety Always. Our number one core value. If we can't do it safely, we don't do it at all. Integrity. We lead by example, with humility and courage. Accountability. We're passionate about delivering on our commitments. Inclusion. We provide equitable opportunities for everyone. We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! At Aecon we: Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being. Believe in helping you build your career through our Aecon University and Leadership Programs. Are committed to supporting and investing in inclusive work environments, through initiatives like Diversity, Equity, Inclusion, & Accessibility training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon. Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities. Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We're always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity? The Project Payroll Specialist will report to the Project Payroll Supervisor and indirectly to the Payroll Manager. The role provides comprehensive support to the payroll team across multiple functions, ensuring compliance with legislative requirements in all jurisdictions with a focus on US operations.

What You'll Do Here: Responsible for entering daily payroll via approved timesheets in SAP. Perform administrative and clerical duties to maintain current and accurate records for Timekeeping, Project Controls, etc. Collect, and verify daily labour timesheets for data Payroll entry and processing. Responsible for the Time and Attendance System employee onboarding, off boarding, daily attendance reconciliations. Perform all payroll duties such as verifying and submitting all timesheets, audit reports, prepare new employee packages and termination/layoff forms, rate changes, and travel and board calculations. Assist the site manager and superintendents in tracking analysis and forecasting of ongoing projects. Coordinate with the Time and Attendance System team to maintain shifts, rosters, etc. Maintain filing system for payroll documents in accordance with auditing procedures. Maintain documents for employee information including labour qualifications and certifications, training, etc. Assist Project Controls in tracking, monitoring, and analyzing productivity data and project costs where applicable. Support and validation of hours/payroll for salaried and hourly employees across multiple states, ensuring accurate and timely payroll execution in accordance with established payroll calendars. Ensure compliance with U.S. federal, state, and local payroll legislation, including IRS regulations, FLSA requirements, state wage and hour laws, unemployment insurance, and statutory reporting obligations. Maintain and apply up‑to‑date knowledge of U.S. payroll laws, tax regulations, and legislative changes; assess impacts and support implementation of required system or process updates to remain compliant. Support multi‑state payroll setups and maintenance and ongoing compliance requirements. Administer payroll adjustments and support off‑cycle payment requests, including corrections, retroactive pay, bonuses, terminations, and manual checks, ensuring proper taxation and documentation. Support and monitor wage garnishments, levies, and court‑ordered deductions, ensuring accurate calculations, timely remittances, and compliance with federal and state regulations. Reconcile payroll data and reports, supporting payroll audits, internal controls, and downstream financial processes such as general ledger interfaces and balance sheet reconciliations. Partner with HR, Finance, and external payroll vendors, providing payroll expertise, resolving discrepancies, and supporting audits, acquisitions, and system enhancements. Respond to employee payroll inquiries, delivering clear guidance on pay, taxes, deductions, and year‑end forms (e.g., W‑2s), while maintaining confidentiality and data integrity.

What You Bring to the Team: A minimum of 5 years of US Payroll experience APA Certification an asset ADP HCM, SAP payroll and reporting systems an assets Demonstrated experience with U.S. multi‑state payroll processing and federal payroll compliance Strong working knowledge of IRS regulations, FLSA, state tax laws, unemployment insurance, and garnishment rules Experience supporting payroll audits, regulatory inquiries, and compliance reporting Technical expertise, advanced proficiency with Microsoft Office, Power Automate, Power BI and Business Objects, advanced Excel required Strong analytical and problem solving skills Excellent interpersonal and communications skills (written and verbal) Knowledge of requirements for payroll tax registrations for U.S. Act with discretion and confidentiality Strong organizational skills, including balancing multiple responsibilities and effectively meet deadlines Proven ability to work independently as well as with a team Strong business acumen and understanding of organizational structures and functions Analytical thinking skills to systematically break down issues & determine root cause Aecon fosters diversity, inclusion and belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law. We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.