Deputy Clerk

Senior Deputy Clerk

This position is responsible for providing clerical and customer service support for assigned operations of the Clerk of Superior Court's Office.

Major Duties

• Answers telephones, routes calls, takes messages, and gives and exchanges information; assists the public with record and data searches; makes and distributes copies of documents.
• Processes case files; scans documents; opens cases; mails court notices.
• Maintains docket books.
• Prepares subpoenas.
• Processes appeals from lower courts.
• Processes criminal records checks.
• Receives and processes pleadings.
• Attends hearings and trials; provides assistance to Judge; inputs sentences and orders.
• Prepares bond forfeitures.
• Prepares paperwork for drivers' license suspensions.
• Prepares daily bank deposits.
• Processes incoming mail.
• Receives and processes real estate instruments.
• Receives fines, fees, and other payments; opens accounts and posts payments; disburses funds to appropriate agencies.
• Prepares and balances a variety of financial reports.
• Maintains public access computers and copy machines.
• Notarizes and certifies documents.
• Maintains office supplies and makes purchases as needed.
• Records and certifies military discharges.
• Performs related duties.

Knowledge Required by the Position

• Knowledge of Superior Court organizations, policies, and procedures.
• Knowledge of court records management practices and procedures.
• Knowledge of modern office practices, procedures and equipment.
• Knowledge of general accounting and bookkeeping principles and practices.
• Knowledge of computerized systems for maintaining various records.
• Skill in maintaining accurate records and preparing reports.
• Skill in decision making.
• Skill in performing basic mathematical calculations.
• Skill in utilizing a computer, calculator, facsimile machine and copier.
• Skill in oral and written communication.

Minimum Qualifications

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.