Administrative Assistant

Description Our client is seeking a highly organized and professional Administrative Assistant II to provide onsite support for staff. This role supports administrative operations, purchasing, travel coordination, facility support, meetings, workshops, and office management activities. This role will be onsite, part time on Tuesdays, Wednesdays and Thursdays. The ideal candidate will possess strong organizational skills, excellent communication abilities, and experience supporting multiple stakeholders in a fast-paced environment. This is an onsite role requiring a professional demeanor and the ability to exercise sound judgment while handling administrative responsibilities. Responsibilities Administrative Support & Procurement Process and track purchases using organizational procurement systems. Obtain and manage vendor quotes as needed. Track shipments and ensure timely receipt of goods. Coordinate office, facility, and janitorial supply ordering and inventory. Maintain office phone directories and office signage. Ensure purchasing activities comply with organizational policies and procedures. Travel Coordination Manage domestic and international travel arrangements. Prepare travel authorizations and expense documentation. Coordinate airfare, hotels, rental cars, and travel logistics. Track travel-related funding and compliance requirements. Maintain travel records and support reimbursement processing. Meetings, Workshops & Office Operations Coordinate onsite meetings, workshops, and events. Provide administrative support for staff and visitors. Maintain calendars, meeting room schedules, and facility tours. Assist with meeting logistics, communications, and documentation. Record meeting minutes when required. Support property tracking, audits, and record management activities. Administrative Coordination Communicate organizational announcements, deadlines, and updates. Support operational processes and administrative procedures. Maintain accurate records and documentation. Provide backup support to the broader administrative team as needed. Required High school diploma or equivalent. Minimum two (2) years of administrative support experience. Proficiency with Google Workspace. Strong organizational and multitasking skills. Excellent written and verbal communication skills. Ability to exercise discretion with confidential information. Strong interpersonal skills with the ability to support diverse teams. Basic mathematical skills including percentages and decimals. Ability to work independently and collaboratively. Preferred Experience with Concur, Workday, UProcure, or similar systems. Knowledge of purchasing and travel administration. Experience supporting technical or research organizations. Familiarity with facilities operations or property management. Skills administrator support, travel coordination, office administration Additional Skills & Qualifications This position supports purchasing, travel, facility administration, workshops, meetings, and general administrative functions. Candidates who thrive in organized, service-oriented roles and enjoy supporting technical teams are strongly encouraged to apply. Job Type & Location This is a Contract position based out of Cheyenne, WY. Pay and Benefits The pay range for this position is $22.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post‑tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long‑term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Cheyenne,WY. Application Deadline This position is anticipated to close on Jul 31, 2026. About TEKsystems We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. Equal Opportunity Statement The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. San Francisco Fair Chance Ordinance Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI) We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools. #J-18808-Ljbffr