Receptionist/Administrative Assistant

Receptionist/Administrative AssistantFounded in 1933, Stephens is a privately held family-owned business whose mission is to become a trusted advisor to our clients. We have a long history of identifying and seizing opportunities through economic cycles. Whether executing single transactions or developing holistic solutions, we create lasting value for our clients. We don't just focus on transactions; we develop relationships. We work with our clients as they interact with the financial markets, analyze strategic alternatives and raise capital.Our administrative staff play an integral role in supporting bankers and analysts with client interactions, business-development travel, related expense reporting, and day-to-day office activities.Essential Duties and ResponsibilitiesProactively perform administrative duties to support junior Investment Bankers (Associates and Analysts), including, but not limited to, travel arrangements, processing expense reports, meeting scheduling and preparation.Manage a multiline telephone, direct calls appropriately or provide answers to questions or requests, some of which may be complex in natureFunction as the first point of contact welcoming clients, candidates, department employees visiting from other offices, and local teammatesManage Conference Center calendar, serve as facilitator for meetings, handle refreshments, catering, parking validation, etc.Interact with CEO-level clients via telephone, email, and in person, demonstrating appropriate etiquette, promptness, and professionalismArrange complex domestic and international travel itineraries using the Frosch/Concur system, understanding the need to adjust for time zone differences, travel time between meetings, and hotel proximityAnticipate future travel needs and proactively address travel-related issues such as weather delaysSubmit expense reports in a timely manner: anticipate travel-related reports, gather and organize receipts, process in Workday, and monitor to completionPrepare approvals, obtain registrations, and report expenses for conferences and seminarsEstablish, organize, and maintain departmental files, both routine and confidential, and control accessCreate and maintain databases on various topics such as department employee lists, project lists, etc. as appropriate to departmental functionsPeriodically prepare documents used in client presentations, coordinate printing and distribution of materialPerform miscellaneous functions such as making copies and monitoring, ordering, and distributing suppliesPerform other tasks as assigned by managementEducation and/or ExperienceAssociate's degree in a related field2+ years of related experience and/or trainingFinancial services experience preferred; Investment Banking experience a plusEquivalent combination of education and experienceKnowledge, Skills, and AbilitiesExcellent verbal, written and organizational skills and strong attention to detailProfessional, welcoming demeanor and ability to contribute positively to a team environmentAbility to work in the office daily on a set work scheduleAbility to maintain strict confidentiality and adhere to industry rules and guidelinesSelf-motivated with the ability to work independently in a fast-paced environmentAbility to prioritize and handle multiple tasks simultaneouslyAnalytical, critical thinking and problem-solving skills with the ability to determine the appropriate actionAbility to establish and maintain effective working relationships at all levels of the organizationProficient in Microsoft Office Suite or similar software, with the ability to learn and utilize industry-specific software as requiredDemonstrated reliability in attendance and work performanceExperience with DealCloud, travel management systems, and Workday preferred