Regulatory Coordinator

Job Description

Job Description

Job Title: Regulatory Coordinator

Job Description

The Regulatory Coordinator plays a critical role in ensuring that products comply with local, national, and international regulations while providing high-quality support to internal teams and external customers. You will manage regulatory documentation and workflows, support product launches, and help maintain robust compliance systems for a dynamic flavor and fragrance environment.

Responsibilities

• Manage and assign regulatory tasks to ensure timely and accurate responses to internal and external requests.
• Oversee and monitor the regulatory inbox, triaging inquiries and directing them to the appropriate team members.
• Handle customer portal requests, ensuring information is current and providing timely updates to stakeholders.
• Maintain and update Non-Disclosure Agreements (NDAs) in collaboration with the Legal team.
• Prepare, review, and maintain critical regulatory documentation, including Safety Data Sheets (SDS), allergen declarations, ingredient statements, labels, and certifications.
• Organize, update, and maintain regulatory databases and systems for compliance documents.
• Support Sales and Marketing teams by providing regulatory information and documentation for new and existing product launches.
• Assist with supplier document requests and data collection for raw material and new project initiatives.
• Support regulatory submissions and labeling activities to ensure compliance with applicable standards and regulations.
• Collaborate with cross-functional teams such as R&D, Quality, and Operations to address regulatory questions and support continuous improvement in compliance processes.

Essential Skills

• 2+ years of experience in regulatory affairs, preferably within flavor, fragrance, or food manufacturing environments.
• Demonstrated experience working with regulatory documents such as Safety Data Sheets (SDS), allergen declarations, ingredient statements, labeling, and certifications.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Experience using regulatory software and tools to manage documentation and submissions.
• Strong attention to detail and accuracy when handling regulatory data and documentation.
• Analytical mindset with the ability to interpret regulatory requirements and apply them to products and processes.
• Excellent written and verbal communication skills, with the ability to convey complex regulatory information clearly to internal and external stakeholders.
• Proven ability to manage multiple tasks and deadlines in a fast-paced environment.
• Knowledge or familiarity within regulatory compliance in the flavor, fragrance, or related industries.

Additional Skills & Qualifications

• Associate or bachelor’s degree preferred, ideally in a scientific, technical, or related discipline.
• Experience in regulatory affairs specific to flavor, fragrance, or food manufacturing is highly desirable.
• Exposure to or experience with third-party certifications such as Kosher, Halal, Non-GMO, and Organic.
• Knowledge of regulatory compliance frameworks and standards for local, national, and international markets.
• Ability to collaborate effectively with Legal, Sales, Marketing, R&D, Quality, and Operations teams.
• Strong organizational skills with the ability to maintain structured databases and document repositories.
• Customer-focused mindset with a commitment to supporting high-quality service and building long-term partnerships.

Work Environment

This role is based 100% on site during first shift hours.

This is a Contract position based out of Northbrook, IL.

The pay range for this position is $24.00 - $28.85/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Northbrook,IL.

This position is anticipated to close on Jun 29, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.