Operations Specialist

Job Duties

We’re looking for an Operations Specialist to join our growing team and support critical business operations across a variety of internal functions. This remote-based role is ideal for a highly organized professional with experience in ERP and CRM tools, timekeeping processes, meeting coordination, and invoice tracking. As an Operations Specialist, you’ll work closely with cross-functional teams to maintain workflows, support customer interactions, and ensure smooth day-to-day administrative operations.

What You’ll Do:

Maintain business forecasts, division activity logs, and monthly backlogs

Support planning and reporting using the company ERP tools and templates

Open and update CRM opportunities, SharePoint folders, and timekeeping records

Track revenue accruals and clearances, and verify profit against established goals

Analyze labor and expense costs to support operational reporting

Assist with T&C and NDA negotiations and keep documentation current

Coordinate meetings, travel, and accommodations for operational activities

Retrieve and verify Purchase Orders; ensure accuracy of commercial information

Create and track both fixed and T&M invoices; follow up using aging reports

Support vendor and customer setup; collect and manage necessary documentation

Manage daily administrative functions and help resolve customer issues

Maintain confidentiality of sensitive commercial, financial, and project information

The Experience We’re Looking For:

5+ years of experience in an administrative, operational, or office support role

Proficiency in Microsoft Outlook, Excel, Word, PowerPoint, and Teams

Experience using ERP and CRM systems for tracking, reporting, and coordination

Strong attention to detail and the ability to work independently in a remote setting

Additional Requirements:

Able to work remotely with minimal supervision

Must successfully complete a background check and pre-employment/random drug tests

Valid driver’s license (for occasional travel if required)

Legally authorized to work in the United States

Bonus Points for:

Bachelor’s degree in Business or a related field preferred

Experience supporting engineering operational teams.

Familiarity with commercial contract workflows and timekeeping systems

Prior experience supporting professional services or engineering teams

Experience working in a fast-paced, remote-first environment

Why Join RMS Energy:

We’re not just another power services company. We’re a tight-knit, mission-driven team that values safety, teamwork, innovation, and continuous growth.

Competitive Compensation – Merit-based raises

Full Benefits – Medical, dental, and vision coverage fully paid for employees, starting the month after hire

Steady Employment & Career Growth – Be part of a fast-growing company with promotion potential

401(k) with Company Match – Traditional & Roth options + free investment guidance

Education Support – Paid training, certifications, and industry memberships

Generous PTO – Paid vacation, holidays, and sick leave

Employee Assistance Program – Legal, financial, and mental wellness support

RMS Energy is an Equal Opportunity Employer. We believe diverse teams drive better outcomes, and we’re committed to creating an inclusive environment where all employees feel valued and empowered.

Minimum Education Required

No education requirement found.

Minimum Experience Required

5+ years of experience in an administrative, operational, or office support role.

Shift

First (Day)

Number of Openings

1

Compensation

$

Postal Code

56345

Job Type

Full Time

Place of Work

On-site

Requisition ID

1278

Job Benefits

We’re not just another power services company. We’re a tight-knit, mission-driven team that values safety, teamwork, innovation, and continuous growth.

Competitive Compensation – Merit-based raises

Full Benefits – Medical, dental, and vision coverage fully paid for employees, starting the month after hire

Steady Employment & Career Growth – Be part of a fast-growing company with promotion potential

401(k) with Company Match – Traditional & Roth options + free investment guidance

Education Support – Paid training, certifications, and industry memberships

Generous PTO – Paid vacation, holidays, and sick leave

Employee Assistance Program – Legal, financial, and mental wellness support