Accounts Payable Specialist

Accounts Payable Specialist

We are seeking an experienced Accounts Payable Specialist to join our finance team. The Accounts Payable Specialist is a critical role responsible for processing various types of invoices, reconciling statements, and ensuring accuracy in invoicing and payment processing. This position supports multiple branches and departments and works closely with cross-functional teams to maintain the efficient flow of accounts payable functions.

Key Responsibilities:

Job & Equipment Invoice Processing

• Process invoices for all branches, departments and shops.
• Ensure accurate data capture/input and timely processing of invoices.

Sales Tax Refund Processing

• Process equipment sales tax refunds for trucks and trailers annually.

Statement Reconciliation

• Reconcile statements monthly ensuring all transactions are accurately recorded and discrepancies are resolved in a timely manner.

Other Tasks as Assigned

• Take on additional responsibilities or special projects as assigned by the Accounts Payable Supervisor or other departments as necessary.

Skills & Qualifications:

• Experience: 2+ years of experience in accounts payable, with experience in a construction setting preferred but not required.
• Attention to Detail: Strong ability to accurately process high volumes of invoices and reconcile complex statements. Meticulous in verifying invoice data to ensure proper processing.
• Communication: Excellent written and verbal communication skills, with the ability to work effectively with internal teams and external vendors. Ability to address questions or issues in a professional manner.
• Problem-Solving: Strong analytical skills with the ability to identify discrepancies and resolve issues in a timely manner. Ability to handle multiple priorities and meet deadlines in a fast-paced environment.

Culture:

• Cares deeply ("ownership mentality") about accuracy, vendors, and teammates; works as one team, communicates directly and respectfully, and protects a drama‑free, high‑trust environment in a fast‑paced, changing setting.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)