ADMIN ASST II

Job Description

Job Description

POSITION POSTING –  Administrative Assistant II

DEPARTMENT : Administration STATUS: Full-Time

Hours : 40 hours per week. Hours may be adjusted in response to workload demands. Low census may be utilized in accordance with hospital policy.

ROLE/POSITION DEFINITION: This position provides advanced administrative and confidential support for multiple administrative team members. An Administrative Assistant performs a full range of duties that are highly confidential and requires advanced organization skills. Support duties could include clerical and receptionist duties and other such duties as preparing correspondence, scheduling meetings, maintaining files, data entry and creating reports utilizing a variety of software applications. This is a fast paced environment that requires the ability to prioritize and change gears quickly. 

QUALIFICATIONS/POSITION REQUIREMENTS:

A. Education/Experience

1. High School Graduate or equivalency, required.
2. Familiarity with medical terminology.
3. Minimum 1 year experience as a general secretary, required.
4. Advanced level of proficiency in computer software programs such as Word, Excel, PowerPoint, with the ability to learn additional programs as needed.
5. Accurate typing speed of 50-65 WPM.
6. Clerical perceptions to proofread typewritten documents, file records and post figures. 
7. General knowledge of healthcare environment, standards and regulation, preferred.

B. Personal Skills

1. Ability to establish effective working relationships and effective communication with peers, patients, families, physicians and other support personnel.
2. Verbal ability to receive and impart accurate information. 
3. Ability to organize and use time efficiently and effectively.
4. Requires use of discretion, independent action and judgment based on policies and procedures. 
5. Supports and contributes to the total hospital system by maintaining hospital-wide perspective and serving on department/hospital committees as requested.
6. Influences the direction of administrative services by maintaining a positive perspective/attitude.
7. Ability to handle multiple tasks in a stressful situation while maintaining composure and excellence in services. 
8. Knowledge and ability to learn the use of various office equipment.
9. Ability to handle sensitive information in a professional manner

Equal Opportunity Provider and Employer  McKenzie Health System is an equal opportunity provider and employer. All qualified applicants receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.