ATS Compliance Coordinator

Job DetailsJob Location: MEDIKO Corporate - HENRICO, VA 23233Position Type: MEDIKO Employee - Full TimeSalary Range: $61,000.00 - $79,000.00Job Shift: Day ShiftMEDIKO: Mission driven & committed to delivering high-quality medical care to the communities we serve. Our dedicated Healthcare Professionals find meaning, support and new opportunities to learn and grow their skills every day. It’s what sets us apart from other healthcare industries and drives our success in the correctional healthcare space. Whether you are just graduating from nursing school or bringing years of experience to your new position at MEDIKO, you will benefit from our competitive compensation, commitment to safety and exposure to the diverse healthcare needs of the clients we serve. If you’re ready to take on a role that will enrich your career and make a real impact to your community, we encourage you to APPLY TODAY to get the conversation started! The Applicant Tracking Compliance Coordinator plays a key role in advancing MEDIKO’s mission by ensuring that every correctional healthcare site is staffed with qualified, mission-driven professionals. This position goes beyond administrative support — it is responsible for sourcing, screening, and coordinating the full-cycle recruitment process for clinical and non-clinical roles across multiple regions. The Recruiting Specialist partners closely with hiring managers and HR leadership to build strong candidate pipelines, improve time-to-fill metrics, and deliver an exceptional candidate experience from first contact through onboarding. How YOU can Make an Impact: Recruitment & Talent Sourcing Manage day-to-day activity within the ATS, including creating requisitions, posting jobs, and maintaining accurate candidate records Review applications for completeness and ensure proper dispositioning throughout the hiring lifecycle Coordinate candidate workflow stages, including interview scheduling, communication, and offer processing Ensure compliance with company policies and federal/state employment regulations within the ATS Maintain data integrity by auditing records, correcting discrepancies, and standardizing processes Partner with recruiters and hiring managers to ensure timely movement of candidates through the pipeline Generate and analyze recruiting reports (time-to-fill, pipeline status, requisition aging, etc.) Support onboarding processes by ensuring candidate data is accurately transferred to HR systems Troubleshoot ATS issues and serve as a point of contact for system-related questions Continuously identify opportunities to improve ATS efficiency and user experience Qualifications 1–3+ years of experience in recruiting coordination, HR support, or ATS administration Hands-on experience with an applicant tracking system (e.g., Paycom, Workday, Greenhouse, iCIMS) Strong attention to detail and data accuracy Excellent organizational and time management skills Ability to manage multiple requisitions and competing priorities Strong communication and collaboration skills Proficiency in Microsoft Office (especially Excel for reporting) Knowledge of recruitment compliance requirements (EEO, OFCCP, state/federal regulations) and ability to ensure adherence within ATS processes Preferred Skills Experience supporting high-volume or healthcare recruiting environments Familiarity with compliance audits, documentation requirements, and reporting standards Experience with reporting and dashboard creation MVP Success Factors include the following: Commitment to Quality of Service Ensure appropriate staffing levels by being at the right place at the right time to meet operational and contractual requirements. Maintain a high standard of service delivery by supporting training and accountability initiatives aimed at providing quality healthcare in alignment with company policies and correctional facility expectations. Drive operational excellence by balancing patient care needs, staff productivity, and resource allocation to support sustainable business growth. Exercise responsible stewardship of budgeted and contracted services, ensuring compliance with financial, operational, and regulatory obligations. Proactively identify and address challenges to maintain continuity of care, operational efficiency, and a positive reputation with facility partners. Foster a culture of accountability, continuous improvement, and commitment to service excellence within the team. Perform duties related to any applicable general or clinical licensure, credentials, etc.. Evidence-Based Management, Reporting & Analysis Apply industry-specific laws, regulations, and best practices to ensure compliance and operational excellence. Develop, implement, and maintain policies and procedures that align with company standards and support functional objectives. Capture, analyze, and utilize data to drive informed decision-making, track performance metrics, and support continuous quality improvement initiatives. Monitor budgets, control costs, and ensure responsible spending in alignment with financial goals. Follow established policies, procedures, and corporate directives, ensuring consistency, accountability, and adherence to company expectations. Meet deadlines, execute tasks with discipline, and proactively address operational challenges using data-driven insights. Team Development & Leadership Work effectively with colleagues, leadership, and cross-functional teams to achieve department and company goals, ensuring alignment and avoiding siloed work. Actively participate in team meetings, knowledge sharing, and problem-solving discussions to drive continuous improvement. Communicate clearly and professionally with peers, managers, and other departments, ensuring transparency and collaboration. Take ownership of personal learning and development by pursuing training, credentialing, and certification opportunities as relevant to the role. Contribute to a positive and inclusive workplace culture by demonstrating professionalism, adaptability, and a commitment to shared success. What we Ask of YOU: Bachelor’s degree in a relevant field (e.g., Human Resources, Finance, Sales, Business Administration, Healthcare Administration, or related discipline) from an accredited institution preferred. Additional certifications or specialized training may be required depending on the function (e.g., Certified Human Resources Professional (PHR) for HR roles, Certified Public Accountant (CPA) for Finance roles, etc.). Minimum of 2-3 years of relevant experience in the specific functional area (e.g., HR, Finance, Sales, Marketing, Operations, etc.). Experience in healthcare, correctional healthcare, or a regulated industry is preferred. Demonstrated success in applying function-specific skills (e.g., employee relations for HR, financial reporting for Finance, or sales strategy for Sales) is required. Knowledge of relevant industry-specific regulations, compliance standards, and best practices may be required, particularly for roles in highly regulated functions like HR and Finance. Relevant industry certifications based on the role (e.g., PHR, SHRM-CP, CPA, etc.). Active CPR/BLS certificate required (American Heart Association/American Red Cross guideline approved), if role is located in a correctional facility. Joining MEDIKO comes with perks to support you in your personal and professional journey: Competitive Pay and MVP Bonus Program Benefits package including Medical, Dental, and Vision insurance for you and your family Preferred Pharmacy Network options MDLIVE virtual Provider telehealth options Wellness program Health Savings Accounts and Health Reimbursement Account options with company match Employer-paid Life Insurance Policy/AD&D, Long-Term Disability and Short-Term Disability coverage Optional Voluntary coverage for Life Insurance, Accident, Critical Illness, and Hospital Indemnity plans Paid portion of Maternity Leaves Employee Assistance Program Generous Paid Time Off (PTO) including 10 Holidays and flexible Floating Holidays Participation in the MEDIKO 401(k) Retirement Plan with company match Employee Referral Bonuses Tuition Reimbursement Assistance Plan Free Continuing Education Access to Perks and Discounts at nationally recognized chains, service providers and retailers EOE STATEMENT: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. Qualifications Employment Type: Full Time