Legal Secretary

Please connect with me on LinkedIn as well @Summer Dillard

Job Title: Legal Secretary

Location: San Diego, CA 92101

Salary/Payrate: $90K-$105K annually and AWESOME benefits!!!

Work Environment: Hybrid (3 of days WFH after initial training period)

Term: Permanent / Fulltime

Bachelors degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

2 POSITIONS AVAILABLE

A mid sized law firm is seeking an experienced Legal Secretary to provide comprehensive administrative and document support to a team of attorneys. This full time role includes a hybrid work schedule following the initial training period.

Position Overview:

The Legal Secretary will support multiple attorneys with a wide range of administrative, organizational, and document production tasks. The position requires strong judgment, excellent attention to detail, and the ability to manage competing priorities in a fast paced environment.

Responsibilities:

• Provide daily administrative and secretarial support to assigned attorneys.
• Draft, revise, and proofread documents, correspondence, memoranda, and related materials.
• Assist with preparing materials for meetings, hearings, and other legal proceedings.
• Handle electronic and physical filing of documents with courts or administrative bodies.
• Maintain organized electronic case files and administrative records.
• Manage attorney calendars, including meetings, deadlines, and important dates.
• Review incoming mail and route items appropriately.
• Assist with time entry and coordinate with billing personnel to support timely invoicing.
• Open new matters and track related administrative details.
• Prepare check requests and coordinate vendor payments as needed.
• Assist with travel arrangements and prepare expense reimbursements.
• Provide backup support to other administrative staff during absences.
• Work occasional overtime when required.
• Perform additional administrative duties as assigned.

Qualifications:

• High school diploma required; additional education preferred.
• Extensive experience (typically 7+ years) as a legal secretary or legal administrative professional.
• Experience supporting senior level attorneys is highly valued.
• Strong writing, proofreading, and communication skills.
• Ability to manage multiple deadlines and maintain organization in a high volume environment.
• Demonstrated ability to work independently while also collaborating effectively with a team.
• Proficiency in Microsoft Office and Adobe Acrobat.
• Familiarity with legal technology tools such as document management systems, time entry software, and calendaring programs (specific systems may vary).