Office Administrative Assistant

Office Administrative Assistant

Location: Springfield, MA Metro Area

Schedule: Monday through Friday | 8:00 AM 4:00 PM

Why You'll Love This Opportunity

A well-established and growing business in the Springfield, MA metro area is seeking an experienced Office Administrator / AR/AP Professional to join its team. This is an excellent opportunity for someone who enjoys working in a fast-paced office, thrives in a hands-on role, and takes pride in keeping daily operations running smoothly.

As the company continues to grow, you'll play a key role supporting both the administrative and accounting functions while working alongside a collaborative team in a professional office environment.

Responsibilities

• Answer and direct incoming phone calls while providing exceptional customer service
• Perform a variety of general administrative and office support duties
• Process Accounts Receivable and Accounts Payable transactions
• Utilize QuickBooks Desktop for daily accounting functions
• Prepare payroll
• Maintain accurate financial and office records
• Assist with insurance-related documentation and administrative processing
• Support day-to-day office operations in a high-volume, fast-paced environment
• Partner with leadership to help ensure the efficient operation of the business

Qualifications

• Previous experience in an Office Administrator, Bookkeeper, Office Manager, or similar administrative/accounting role
• Previous experience with collision/insurance autobody administration
• Strong proficiency withQuickBooks (QuickBooks Desktop experience required; QuickBooks Online experience is a plus)
• Experience processing payroll
• Solid understanding of Accounts Receivable and Accounts Payable
• Excellent organizational skills with strong attention to detail
• Ability to prioritize multiple responsibilities and meet deadlines in a busy office
• Strong communication and customer service skills

Benefits

• Health Insurance
• Dental Insurance
• 401(k) with Employer Match
• Paid Holidays
• Vacation Time
• Sick Time

Interested? Apply today!