Private Client Group Event Coordinator

Job Description:

WHO IS WILSON DANIELS?
Founded in 1978, Wilson Daniels is a fully integrated, family-owned marketing and sales company representing a highly selective portfolio of the world’s most distinctive wines. Wilson Daniels continues to pursue and elevate the standards of excellence set by founders Win Wilson and Jack Daniels through developing long-term, strategic partnerships with luxury producers that possess profound respect for terroir and are benchmarks in their region.

COME WORK WITH US
We inspire and promote a passion for wine from the most distinguished properties and terroirs around the world through exceptional marketing, education, and brand-building. We develop mutually rewarding, long-term relationships with our employees and winery and trade partners, while striving to be globally recognized as the leader of fine wines, setting the standard for integrity, quality, and excellence.

We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit, and business need.

ABOUT THE JOB
The Event Coordinator of Private Client Group (PCG) for Wilson Daniels will work exclusively in a division of the company focused on Wilson Daniels’ Direct-to-Consumer business in which some of the rarest and most collectible wines in the import portfolio are offered for sale to an invitation-only group of the country’s most dedicated and passionate collectors. The event coordinator will be responsible for all event planning and administrative functions of the PCG.The coordinator will assist the PCG team in the execution of exclusive client dinners and collector trips and as well as the curation and execution of sales offerings.
This position will report to the VP but will also work closely with the team to support their functions and administrative duties.

This position will have an active role in a small and dynamic team, responsible for one of the most rapidly evolving and growing divisions in the Wilson Daniels organization with great capacity for personal and career growth.

ESSENTIAL FUNCTIONS/THE DAY-TO-DAY
Assist with the planning and execution of all PCG events and trips.
Manage PCG events calendar and work with the Creative Services Department to create invitation and marketing assets for all PCG events.
Liaise with restaurants, hotels, and other vendors directly to coordinate logistics for PCG events, client trips, and engagement initiatives to the highest standards of excellence.
Manage RSVP and ticketing for all client events and trips.
Directly communicate with clients on event and offering related matters and provide exceptional and timely client service.
Assist with travel planning, booking, and expense reporting.
Management of the client database to ensure accuracy of all client data. Research and record client preferences to deepen engagement and offer bespoke client service.
Assist in the creation, editing, and proofing of Offering materials necessary for the sales growth of the PCG division.
Receive, organize, and maintain all documents and correspondence pertaining to PCG Sales Offerings.
Assist, as needed, with respect to client order processing and fulfillment.
Collaborate with the business intelligence team to maintain data integrity.
Handle ad-hoc tasks as needed.
is not intended to be a comprehensive list of the duties and responsibilities of the position and that the duties and responsibilities may change without notice.
AM I THE RIGHT FIT?
Not everyone can be a Private Client Group Coordinator. To be seriously considered for the role here is what you’ll bring:

Education & Experience:
Bachelor’s degree required.
1-2 years of experience in event coordination, hospitality, luxury client services or a related field
Experience within fine dining, event planning, public relations, auction house, fine wine retail, or other luxury-focused environments preferred.
WSET and/or CMS credentials preferred.

Skills:
Work proficiency with Microsoft Office Suite, particularly Microsoft Excel required.
Be able to maintain an organized administrative-heavy workload and demonstrate extreme attention to detail.
Ability to work in a collaborative team environment with small team of personnel working closely together.
Strong ability to multi-task and maintain diverse workload consisting of numerous short and long-term objectives and projects with ability to prioritize and achieve deadlines.
Displays initiative and excels without requiring constant direct supervision.
Extreme professionalism, discretion, and strong communication skills in all aspects of client-facing communication and service. Working with “high-touch” clientele used to a luxury client experience.
Shows a keen interest in high-end fine wine events, sales & marketing and in expanding this knowledge.
Has desire to contribute ideas and energy to a very entrepreneurial and valuable business unit, both in present and future.
Experience with inventory management, ERP, and related operations systems software platforms preferred.

Physical requirements –
Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards.
Lifting and carrying: this role may involve lifting and carrying product samples, promotional materials, or demonstration equipment up to 50 lbs.
*The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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