Administrative Support Assistant

Summary

This position is located on a Region 1 and Region 5 and serves as the Fire and Aviation Administrative Support Assistant.

This position provides administrative support for the fire organization property and procurement management database management for both fire and fuels management and budget services.

For additional information about the duties of this position please see the Additional Information section for the regional point of contact.

Duties

• Duties listed are at the full performance GS-07 grade level.
• Provides administrative support in the specialized area or program the unit and or staff supports.
• Maintains oversight of administrative and personnel actions as directed by the supervisor.
• Tracks personnel requests updates to organizational charts phone lists emergency contact information and travel voucher input for employees.
• Provides budget assistance including fleet tracking and mileage input cell phone coordination and credit card assistance for unit employees.
• Issues burn permits and maintains records of burn and campfire permits.
• Maintains red card printouts and folders year-end reporting and pack test coordination.
• Tracks qualification and certification training using the appropriate database.
• Utilizes computer applications and technology to produce a wide variety of documents such as correspondence reports and spreadsheets.
• Sets up devices necessary to conduct electronic/virtual meetings.

Requirements

Conditions of employment

• Must be a U.S. Citizen or National.
• Males born aftermust be registered for Selective Service or exempt.
• Subject to satisfactory adjudication of background investigation and/or fingerprint check.
• Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify including your rights and responsibilities visit E-Verify.
• As a condition of employment for accepting this position you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public determining if your employment advances the public interest we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.

Qualifications

In order to qualify you must meet the eligibility and qualifications requirements as defined below by the closing date of the announcement. For more information on the qualifications for this position visit the Office of Personnel Managements General Schedule Qualification Standards.

Your application and resume must clearly show that you possess the experience requirements. Transcripts must be provided for qualifications based on education. Provide course descriptions as refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community student social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.

Note on Experience: Your resume must clearly document the following for each block of work experience; the beginning day month and year the work assignment started and ended; the hours worked per week; position title and series and grade if applicable; and description of duties performed. This information must be provided for each permanent temporary or seasonal appointment/work assignment or volunteer work and should be clearly documented as a separate block of time. Incomplete inaccurate or conflicting work history may not be credited for qualifications purposes. This can result in an applicant not being considered for the position.

Specialized Experience Requirement:

GS-05: Applicants must have one year of specialized experience equivalent to at least the GS-04 grade level in the Federal service. Specialized experience is defined as one or more of the following: Greeting visitors and responding to phone and written inquiries personally or referring to other staff as appropriate; and/or Maintaining written records and files in electronic and/or hardcopy filing systems; and/or Using word processing software and printing equipment to create copy edit store retrieve and print standardized documents ensuring correct grammar spelling punctuation and format.

OR

A bachelors degree or 4 years of successfully completed education above high school. The education must have been obtained in an accredited business secretarial or technical school junior college college or university.

OR

Combinations of successfully completed post-high school education (in excess of the first 60 semester hours) and specialized experience.

GS-06: Applicants must have one year of specialized experience equivalent to at least the GS-05 grade level in the Federal service. Specialized experience is defined as two or more of the following: Providing support and assistance processing a wide variety of requisitions; and/or Reconciling purchases and maintained files in accordance with Federal regulations and agency directives; and/or Processing incoming and outgoing mail; and/or Establishing and maintaining the units files accountable property inventories records etc. (hardcopy and/or electronic format); and/or Using automated software to produce reports correspondence and other written documents in draft form.

OR

One full year (18 semester hours) of successfully completed graduate level coursework that is directly related to the work of the position. For example Business Management Accounting Business Marketing Public Administration or another closely related field. The education must have been obtained in an accredited college or university.

OR

An appropriate combination of graduate level education that is directly related to the position and specialized experience.

GS-07: Applicants must have one year of specialized experience equivalent to at least the GS-06 grade level in the Federal service. Specialized experience is defined as two or more of the following: Carrying out new systems or administrative processes to meet unit needs; and/or Receiving and reviewing all formal ingoing/outgoing correspondence for proper format grammar punctuation etc.; and/or Using automated databases and software to produce reports and record information; and/or Establishing and maintaining manual and electronic records and filing systems; and/or Producing written documentation reports memos final format.

OR

One full year (18 semester hours) of successfully completed graduate level coursework that is directly related to the work of the position. For example Business Management Accounting Business Marketing Public Administration or another closely related field. The education must have been obtained in an accredited college or university.

OR

An appropriate combination of graduate level education that is directly related to the position and specialized experience.

To receive consideration for this position you must meet all qualification requirements by the closing date of the announcement.

Education

See above for education that may be qualifying for the specific grade level.

Additional information

Position(s) will be located at one of the Region 1 and Region 5 Forest Office locations listed above. Final determination of the duty station will be made by the selecting official at the time of the job offer.

Pay rates vary depending on location. The salary shown is for the Rest of the U.S. See for additional information on pay rates.

For additional information about the duties and location(s) of these positions please contact:

• Region 1: Tiffany Counts -
• Region 5: Brian Grabowski - or Deirdre Cherry -

The USDA Forest Service has legislative authority to recruit and fill Permanent (Career/Career-Conditional) Temporary and Term Appointments under the USDA Demonstration Project. Under this authority any U.S. citizen may apply.

Career Transition Assistance Plan (CTAP) Reemployment Priority List (RPL) or Interagency Career Transition Assistance Plan (ICTAP): To exercise selection priority for this vacancy CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors. CTAP/ICTAP eligibles must meet the agencys definition for a quality candidate as provided in the How You Will Be Evaluated section of this announcement to be considered.

PROMOTION POTENTIAL: If you are selected for a position with further promotion potential you will be placed under a career development plan and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. However promotion is neither implied or guaranteed.

Positions filled from this announcement may be a bargaining or a non-bargaining unit position represented by either NFFE AFGE or NAGE.

This position is not eligible for telework. This position may be eligible for flexible work arrangements as determined by agency policy and any applicable collective bargaining agreements.

Government housing and federal day care facilities may be available. Availability as it relates to this be position may not be determined until time of selection.

We may select from this announcement or any other source to fill one or more vacancies.

Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.

Required Experience:

Junior IC