Administrative Project Manager

Position Overview

We are hiring a highly organized and proactive Administrative Coordinator & Project Manager to support day-to-day business operations and assist with project execution. This hybrid role blends administrative support with entry-level project management responsibilities, making it ideal for someone who is detail-oriented, collaborative, and eager to grow their skills in project coordination.

Key Responsibilities

Administrative Support (Approximately 50%)

• Manage calendars, schedule meetings, and coordinate logistics across internal teams
• Support invoice processing and basic budget tracking
• Organize documentation, meeting notes, and team communications
• Assist with general administrative tasks to ensure smooth team operations

Project Coordination (Approximately 50%)

• Support project managers with timelines, task tracking, and deliverables
• Maintain project documentation, status updates, and reporting
• Coordinate with cross-functional teams to ensure deadlines and milestones are met
• Assist in managing workflows within project management tools (e.g., Adobe Workfront)

Qualifications

• Bachelor’s degree or equivalent experience preferred
• 1–3 years of relevant experience in administrative support, project coordination, or similar role
• Strong organizational skills with high attention to detail
• Excellent communication and time-management skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Teams)

Preferred Qualifications

• Experience with Adobe Workfront or similar project management tools
• Previous experience supporting marketing, communications, and or hospitality teams

Work Environment

• Must be locally based and able to work on-site in Kohler, WI at least 3 days per week
• Collaborative, team-oriented environment with opportunities for professional growth

EEO:

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.