Senior Document Controller | Hudson Tunnel Project

About the Company & Project

We are currently seeking a dedicated and accomplished Senior Document Controller for the Hudson Tunnel Project (HTP). This is a once in a lifetime opportunity to contribute to this landmark project that is poised to deliver transformative impacts across economic, transportation, and environmental sustainability.

The busiest rail connection between New York, New Jersey, and the Northeast Corridor, the Hudson Tunnel Project will improve capacity, reliability, and resiliency of commuter and intercity rail transit serving 800,000 daily passengers from Washington, D.C. to New York and New England. This is a milestone project that is slated to receive nearly $12 billion in federal funding, the largest investment in a mass transit project in modern history.

As the Senior Document Controller you will play a pivotal role in the delivery of this significant project. This is a fantastic opportunity to be part of a mission that aligns with our clients purpose: to create responsible places that bring transformative impact to their people, communities, and societies.

Responsibilities

• Manage, organize, and maintain all project documentation to ensure it aligns with established standards and procedures. Utilize PMIS platforms-including SharePoint, eBuilder, PM Web, Oracle, and Kahua-to categorize, store, and track documents with accuracy and easy accessibility.
• Work closely with internal teams and external partners to coordinate document submissions, reviews, and approvals, ensuring the review cycle is completed within a targeted 10day window.
• Monitor all documents currently under review, proactively following up on outstanding items to ensure timely responses and continuity of project progress.
• Apply strict version control measures to guarantee that all files reflect the latest revisions, are error-free, and meet project-specific requirements.
• Perform routine audits and quality checks to confirm document completeness, consistency, and compliance with regulatory expectations and project guidelines.
• Oversee document workflows within PMIS applications, identify and address system-related issues, and ensure project personnel are fully capable of working within the required software tools.
• Deliver ongoing training, guidance, and support to team members on document control processes, best practices, and system functionality.
• Prepare and distribute periodic document control reports, including updates on review statuses, pending actions, and overall document activity.
• Maintain strong, transparent communication with project teams and provide proactive assistance to ensure documentation deadlines are achieved within demanding project schedules.