Accounts Payable Manager

We are seeking an experienced and highly organized Accounts Payable Manager to oversee the company’s full accounts payable function in a fast-paced, project-driven environment. This role is responsible for the accurate and timely processing of invoices, vendor payments, subcontractor documentation, account reconciliations, and AP reporting while maintaining strong internal controls and compliance with company policies. The ideal candidate will have strong construction accounting experience and hands-on knowledge of CMiC and Sage accounting systems, with the ability to manage complex AP processes and collaborate effectively with Project Management, Purchasing, Operations, and Accounting. This individual will take ownership of the AP function, resolve issues efficiently, support month-end and year-end close activities, and identify opportunities to improve processes, accuracy, and efficiency. The successful candidate will be detail-oriented, proactive, and able to work independently while serving as a knowledgeable resource to both the Accounting team and project teams.

Requirements

Key Responsibilities:

Accounts Payable Management 

• Manage the complete accounts payable cycle from invoice receipt through payment.
• Oversee accurate and timely processing of a high volume of vendor, subcontractor, and general expense invoices.
• Review invoices for proper coding, approvals, purchase orders, contracts, supporting documentation, and applicable job costs.
• Ensure invoices are accurately coded to the appropriate job, cost code, phase, department, and/or general ledger account.
• Review and approve AP transactions for accuracy and compliance with company policies.
• Manage weekly and/or scheduled payment runs, including checks, ACH, wires, and other electronic payments.
• Monitor AP aging and ensure invoices are paid according to agreed-upon terms.
• Identify and resolve outstanding or aged payables and payment discrepancies.
• Review vendor statements and reconcile differences as needed.
• Respond to vendor inquiries and maintain professional vendor relationships.

Construction Accounting & Subcontractor Compliance

• Oversee processing of subcontractor invoices and pay applications.
• Ensure required documentation is received and maintained prior to payment, including W-9s, lien waivers/releases, insurance certificates, contracts, and other compliance documentation.
• Work closely with Project Managers and Project Accountants to resolve invoice, contract, coding, and payment issues.
• Understand construction job costing and the relationship between AP transactions and project financial reporting.
• Monitor retainage/retainage-related transactions where applicable.
• Ensure AP transactions are properly reflected in project costs and financial reporting.

CMIC & Sage Systems

• Serve as a key user and subject-matter resource for CMiC and Sage accounting systems, particularly Accounts Payable functionality.
• Enter, review, research, and extract AP information within CMiC and Sage.
• Generate AP aging, vendor, payment, and other accounting reports.
• Assist with system troubleshooting, process improvements, and workflow optimization.
• Maintain accurate vendor records and system documentation.
• Identify opportunities to improve automation, efficiency, reporting, and internal controls within AP processes.

Reconciliations and Month-End Close 

• Reconcile vendor statements and AP-related general ledger accounts.
• Assist with month-end and year-end close activities.
• Ensure AP transactions are recorded in the appropriate accounting period.
• Research and resolve discrepancies between subledger and general ledger balances.
• Assist with accruals and other AP-related journal entries as needed.
• Provide documentation and support for internal and external audits.

Internal Controls & Risk Management 

• Maintain strong controls over vendor setup and changes to vendor banking information.
• Ensure appropriate authorization and approval prior to payment.
• Monitor AP processes for potential duplicate invoices, inaccurate payments, or other irregularities.
• Maintain organized and audit-ready AP records.
• Protect confidential financial and vendor information.

Required Qualifications & Skills:

• 5+ years of progressive Accounts Payable experience, preferably within construction, general contracting, engineering, real estate development, or another project-based industry.
• Strong Microsoft Excel skills, including the ability to work with large data sets, reconciliations, and reporting.
• Strong knowledge of Microsoft Outlook, Office and Teams. 
• Demonstrated experience in a senior AP, AP Supervisor, or AP Manager capacity.
• Strong hands-on knowledge of the complete accounts payable cycle.
• Hands-on experience with CMiC and Sage accounting systems is strongly preferred.
• Strong understanding of construction accounting, job costing, subcontractor billing, and vendor compliance.
• Experience with high-volume invoice processing and payment management.
• Experience reviewing subcontractor documentation, lien waivers, W-9s, insurance certificates, and related compliance requirements.
• Excellent organizational and time-management skills.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to work independently while effectively collaborating with Project Management, Operations, Purchasing, and Finance.

Hodess provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, handicap, disability, military or veteran status, genetics, or any other protected category in accordance with applicable federal, state, and local laws. In addition, Hodess complies with applicable federal, state, and local laws governing nondiscrimination in employment.

Benefits:

· 401k 

· Health Benefits 

· Paid Time Off

Salary Description

$75,000.00 - $90,000.00