Paralegal - Contracts & Compliance REMOTE

Paralegal - Contracts & Compliance REMOTE

As Paralegal – Contracts & Compliance, responsible for supporting Liviniti’s Legal and Compliance Department through contract administration, regulatory and licensing support, and day-to-day legal operations. This role prepares contracts and related documentation from standard forms, helps manage the legal ticketing and tracking processes, maintains contract files and databases, and supports timely follow-up on approvals, execution, and common redlines. The Paralegal also assists with licensing applications, renewals, reporting, subpoena coordination, and legal research, while helping maintain HIPAA-related documentation and other departmental SOPs. The Paralegal – Contracts & Compliance is required to perform the following duties and professionally undertake the following responsibilities:

Contracting Duties

• Prepares client and vendor contracts and other legal documents from standard forms for review, approval, and use by Legal Counsel and Legal Department.
• Assists with online legal ticketing system, including reviewing ticket inquiries, preparing necessary documentation, responding to ticket inquiries, maintaining ticket organization, and adhering to expectations regarding turnaround times.
• Assists in maintaining the internal database for ticket and contract tracking.
• Files correspondence and legal documents in the companywide contracts database or file server.
• Assists with client and vendor contract follow-up for all company contracts and other legal documents sent out by the Legal Department.
• Assists in responses to redlines on common or standard requests in a timely manner.
• Assists in Request for Proposal tasks, as needed.

Regulatory and Licensing Duties

• Assists with coordinating, preparing, and submitting applications for all licenses and registrations within the company to ensure timely submissions and maintain licensing files.
• Assists with coordinating, preparing, and submitting annual reports and renewals for all licenses and registrations within the company and maintaining licensing files.
• Assists with coordinating, preparing, and submitting responses to Subpoenas within the company.
• Researches and analyzes law sources such as statutes, recorded judicial decisions, legal articles, and legal codes.

General Legal Support Duties

• Attend, complete, and demonstrate competency in all required HIPAA Training offered by the company.
• Abide by all obligations under HIPAA related to Protected Health Information (PHI).
• If a HIPAA violation is discovered, whether individually or by another, the violation must be reported to the Compliance Department.
• Assists with maintaining updated HIPAA policies and procedures within the company.
• Assists in maintaining and updating Standard Operating Procedure documents for the Legal Department.
• Assists with managing the legal calendar and inbox and other shared inboxes to include maintaining organization and responding timely to inquiries.
• Performs clerical duties such as scheduling appointments and providing information to callers.
• Assists Legal Counsel, Manager, and Administrator with various tasks, as needed.
• Participates in special legal projects, as assigned.
• Performs other legal and compliance duties, as assigned.
• Flexibility to understand, appreciate, and embrace that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Required Skills and Competencies

• Customer/Client Focus.
• Collaboration Skills.
• Communication Proficiency.
• Leadership.
• Problem Solving/Analysis.
• Time Management.
• Ethical Conduct.
• Learning Orientation.
• Technical Capacity.
• Thoroughness.
• Research and Writing Skills.
• Organizational Skills.

Our Benefits Package is designed to keep our employees happy - physically, mentally and financially.

• Medical, Dental, Vision Insurance
• Disability and Life Insurance
• Employee Assistance Program
• Remote Work Options
• Generous Paid-Time Off
• Annual Reviews and Development Plans
• Retirement Plan with company match immediately 100% vested

Supervisory Responsibility

This position has no supervisory responsibilities.

Some flexibility in hours, which will be determined by the supervisor, but the employee must be available during the “core” work hours of 8:00 AM to 5:00 PM CT. The company covers clients from the West to the East Coast; work times must be adjusted to cover meetings in all time zones. Ability to work extended hours, weekends, and holidays in accordance with industry demands.

No travel expected for this position.

• Bachelor's degree (B.A.) or one to two years of related experience and/or training; or equivalent combination of education and experience.
• High degree of professional ethics and integrity
• Sound judgement and ability to analyze situations and information

• Healthcare compliance or paralegal certification.
• Additional legal research certifications and coursework.
• Experience with business registration or healthcare licensure applications with State authorities.

Liviniti, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Liviniti, LLC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Liviniti, LLC expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Liviniti, LLC employees to perform their job duties may result in discipline up to and including discharge. EOE M/F/D/V

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