Administrative Coordinator

Job Description

Job Description We are looking for an Administrative Coordinator to join a growing company in Tampa, Florida and provide hands-on support across sales, marketing, and day-to-day administrative operations. This Long-term Contract position is best suited for someone who is organized, proactive, and comfortable managing multiple priorities in a fast-paced, in-office setting. The role works closely with leadership and the sales team to keep client information accurate, materials prepared, and internal workflows running smoothly. It offers an excellent opportunity for someone who wants to build experience and grow within a collaborative, team-focused environment.

Responsibilities:
• Coordinate sales collateral, client records, and supporting documents so materials remain accurate, organized, and easy to access
• Prepare marketing packets and presentation materials for client outreach and business development efforts
• Maintain and update client databases, contact lists, and related administrative records with strong attention to detail
• Provide day-to-day administrative support to company leadership and assist the sales team with operational needs
• Contribute to sales support activities by helping organize follow-up items, materials, and communication tasks
• Assist with marketing projects and other business development initiatives as priorities evolve
• Support a busy office environment by handling multiple assignments efficiently while meeting deadlines
• Participate in future outbound client outreach efforts as needed, including introductory follow-up communication• Experience in administrative support, sales coordination, marketing support, or a related business function is preferred
• Strong verbal and written communication skills with a detail-oriented and positive approach
• Excellent organizational abilities and close attention to accuracy in managing information and materials
• Comfort using computers, office software, and administrative systems in a daily work environment
• Ability to manage several priorities at once in a fast-moving, high-energy setting
• Team-oriented mindset with the confidence to work closely with leadership and cross-functional colleagues
• Marketing exposure is a plus, and entry-level candidates are encouraged to apply