Scene Assistant (New York, NY)

Real-world data is the competitive edge in AI. HumanSignal is a human data partner for companies building AI models and products. Our customers ship better AI, faster, because we partner with their researchers from real-world data creation to annotation to delivery. We design and create datasets from scratch, recruit and manage the domain experts who evaluate model output, and run everything through our own platform, Label Studio, the open-source standard for data labeling and evaluation, used by over 1 million practitioners worldwide. We specialize in the operationally complex: real-world data collection, multimodal pipelines, and multi-step workflows. Advanced ML and AI teams use our enterprise platform to run their own data factories, and our services team to extend their reach where in-house capacity runs out. If you want to do work that materially shapes how the next generation of AI products gets built, we'd love to talk. HumanSignal is looking for a Scene Assistant / Production Coordinator in the Hoboken area to support the planning and execution of scripted recording sessions. You'll help organize scripts, coordinate participants, prepare filming environments, and ensure everything is ready for smooth, efficient production. This is a hands‑on, detail-oriented role that could be a great fit for production assistants, event coordinators, operations professionals, or anyone who enjoys organizing moving parts, anticipating needs, and keeping a busy production running smoothly. What you’ll do Plan and organize scripts for upcoming sessions, coordinating schedules, participant assignments, and production priorities across the day or week. Track completed, pending, and upcoming scripts and takes, ensuring clear visibility into production progress. Coordinate script assignments and participant pairings to maintain variety across recordings and avoid unnecessary repetition. Review scripts in advance to identify required props, materials, scene setups, and any specific instructions or compliance requirements. Source, organize, and prepare props and filming environments, including kitchen, bedroom, living room, and other household settings. Review participant bookings and session schedules to ensure the appropriate scripts, environments, and resources are ready. Support on‑set execution by managing scene transitions, resetting props, and addressing logistical needs during filming. Work closely with the Director and Tech Ops team to maintain production schedules, resolve issues, and minimize downtime. Maintain accurate session records, track progress against daily production goals, and communicate outstanding tasks or requirements. Who you are You're highly organized, detail-oriented, and comfortable managing multiple priorities at once. You have strong planning and coordination skills, with the ability to anticipate production needs before they arise. You're proactive, resourceful, and comfortable taking ownership of day‑to‑day logistics. You can follow detailed scripts, instructions, and production requirements consistently. You communicate clearly and enjoy collaborating with creative and technical teams. You're adaptable and comfortable working in a fast‑paced, hands‑on filming environment. Experience in production coordination, operations, event planning, project management, or set assistance is a plus. Familiarity with scripts, props, filming environments, or production tracking tools is a plus. Physical & field requirements The following are essential functions of this field-based role and must be performed with or without reasonable accommodation: Stand and walk for extended periods throughout the workday. Carry approximately 20-30 pounds of field equipment between sets. HumanSignal will consider reasonable accommodations for qualified individuals with disabilities to enable them to perform the essential functions of the role. Details Contract Duration: To be confirmed during the recruitment process Up to 40 hours per week $20 to $30 per hour, depending on relevant experience Occasional evening and weekend availability required In-person, studio-based role in Hoboken, NJ and surrounding areas #J-18808-Ljbffr HumanSignal