Global Program Specialist, Digital Buildings

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Position Overview

As a Global Program Specialist focusing on Digital Building Programs you are a critical team member ensuring our project managers and delivery teams operate with maximum efficiency financial integrity and compliance. This role moves beyond task completion to contributing to process enhancements risk mitigation and continuous improvement. You will be entrusted with managing financial and documentation segments of technical real estate projects acting as a subject matter expert and primary point of contact for mission-critical program functions. We are looking for an organized proactive problem-solver and process champion capable of transforming operational support into a strategic advantage for project execution.

Key Responsibilities
Finance & Contract Management (50%)
Program Operations (30%)
Governance & Reporting (20%)

Finance & Contract Management

• Financial Oversight: This role will be the primary financial point of contact for the project delivery team collaborating closely with JLL and client finance teams across the financial life-cycle of the program.
• WO Creation & Management: Partner with regional project teams to prepare issue and monitor vendor work orders.
• Invoice Authorization & Validation: Work with JLL stakeholders to authorize vendor invoices in Corrigo once work completion is confirmed. Lead the final validation of invoices against Task Order scope and PO amounts exercising high scrutiny to ensure billing accuracy prior to payment release.
• Contract Management: Ensure Top Line Service Management and Regional Project Delivery task orders are current and accessible to program stakeholders.
• Partner Integration: Liaison with client and internal teams to support programmatic financial & contract management processes.

Program Coordination & Operations

• Program Coordination: Manage day-to-day program operations including maintaining and enhancing playbooks MOPs training materials systems and group access management.
• Site Coordination & Access: Notify stakeholders once Work Orders (WOs) are issued and seamlessly coordinate schedules site access and vendor badging.
• Meeting Administration: Attend weekly Remediation sync calls and weekly vendor calls to manage external partnerships and track project progress.
• Strategic Partnership: Partner directly with project delivery teams and service lines to identify and implement process efficiencies.
• Adaptable Support: Respond to planned or unplanned time-sensitive requests enabling PjMs to maintain focus on high-priority client delivery tasks.

Governance & Reportin g

• Program Reporting: Lead and/or contribute to financial operational and client-facing reports.
• Project Auditing & Compliance: Perform end-to-end project audits including financial reconciliations and operational reviews while ensuring all key deliverables and documents are maintained for program records.
• Single Source of Truth: Monitor project reporting data sheets to ensure timely updates enabling stakeholders to track progress with high confidence.
• Continuous Improvement: Proactively document and streamline complex financial and administrative processes contributing to the evolution of the programs operational efficiencies.

Qualifications and Skill s

• A Bachelors degree from an accredited college or university is required.
• Equivalent professional certification or extensive related work experience (5 years) may be considered in lieu of a degree.
• Minimum of 3 years of progressive experience in program & project management delivery financial coordination or construction/technical administration.
• Proven mastery in managing project budgets invoicing purchase orders and complex financial reconciliation within enterprise resource planning (ERP) systems (e.g. SAP Oracle JD Edwards) and work order systems (e.g. Corrigo).
• Superior organizational and analytical skills with a demonstrated ability to quickly comprehend analyze and interpret complex financial or operational documents and solve high-stakes issues with speed and flexibility.
• Excellent written and verbal communication skills capable of providing efficient timely reliable and courteous service to internal partners coupled with a high degree of accuracy and commitment to data and document integrity.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

95600..00 USD per year

Final compensation packages are determined by various considerations including but not limited to candidate qualifications location market conditions and internal considerations.

Location:

Remote Austin TX Chicago IL Los Angeles CA Mountain View CA New York NY

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here .

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia SC ordinance this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.

Required Experience:

IC