Posting Intern - Administrative Support

Administrative Support Intern

Join GFT, an award-winning architecture, engineering, and construction firm, as an Administrative Support Intern and gain real-world experience in a dynamic professional environment. Our inclusive culture fuels innovation and collaboration while supporting your professional growth.

GFT's Shared Service Services team, which includes Human Resources, Legal, Accounting & Finance, IT Services and Marketing & Communications, is essential for managing and supporting the company's global operations. Shared Services is part of a broader strategy to transform the business and improve efficiency. The support of this amazing team of professionals is the backbone of our ability to deliver infrastructure consulting and design services. What you'll be challenged to do: The Administrative Support Intern will work with a high-performing team to provide administrative support services that keep projects moving efficiently. You'll receive direct mentorship from experienced professionals and contribute to daily operations with tangible impact. Many of our interns go on to become full-time employees.

In this capacity, the successful candidate will be responsible for the following:

• Support teams with general office duties including data entry, document management, and clerical tasks.
• Operate Microsoft Office software (Excel, Outlook, Word) to perform administrative functions.
• Assist in reviewing certified payrolls from contractors for accuracy.
• Assist with editing, reviewing, and updating internal documentation such as resumes and project reports.
• Handle incoming calls and visitors, providing routine information and routing inquiries appropriately.
• Support invoice preparation by gathering client and vendor information.
• Assist with entry of employee reimbursement values into accounting systems.
• Maintain organization of digital and physical files.

What you'll bring to our firm:

• Currently pursuing an Associate's or Bachelor's degree in Business Administration, or a related field.
• Demonstrated interest in business and/or administrative functions through applied coursework, prior internships, or work experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong attention to detail and excellent organizational skills.
• Effective verbal and written communication skills.
• Ability to manage time effectively, work independently, and prioritize multiple tasks in a fast-paced environment.

What we prefer you bring:

• Prior experience in a front desk, administrative, or office support role.
• Familiarity with enterprise systems like SAP, SharePoint, or similar platforms.
• Customer service experience and a professional demeanor in client-facing situations.
• Desire to perform analysis of financials

Compensation: The salary range for this role is $19.00 - $22.00 per hour. Salary is dependent upon experience and geographic location.

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that's why we're the employer of choice for 5,000+ of the industry's brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century's experience, together we're building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives. GFT: Ingenuity That Shapes Lives™ is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.

Location: Mechanicsburg, PA Core Business Hours: 8:00 AM – 5:00 PM Employment Status: Hourly

GFT does require the successful completion of a criminal background check for all advertised positions.

California Applicants Applicants in the County of Los Angeles - Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Applicants in the City of San Francisco - Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Applicants in the State of California - Qualified applications with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.