Program Support Assistant

Program Support Assistant

The VA Greater Los Angeles Healthcare System (GLA) is the largest, most complex healthcare system within the Department of Veterans Affairs. It is a component of the VA Desert Pacific Healthcare Network (VISN 22) that provides services to veterans residing in Southern California and Southern Nevada, including VISN 22 Textile Care Facility Plant GLA consists of three ambulatory care centers, a tertiary care facility and ten community based outpatient clinics treating veterans residing throughout five counties: Los Angeles, Santa Barbara, Kern County, and San Luis Obispo. The major duties of the position include: program office planning/administrative support and communication liaison; as support is needed.

• Prepares detailed written accounts or minutes of meetings. The incumbent identifies, coordinates, and tracks post-meeting action items to completion. The incumbent
• Develops systems, processes, and procedures to ensure timely submission, review, and coordination of all required read-ahead materials for meetings involving HUD-VASH leadership. The incumbent reviews daily briefing folders for the HUD-VASH leadership team to ensure that they are prepared properly and oversees the weekly calendar reconciliation process.
• Manages the HUD-VASH office schedule, or day-to-day plans. Maintains conference room appointments and calendar by scheduling meetings and sets reminders. Develops routine plans or schedules using standard reference and existing information.
• Plans and coordinates logistics for small to large-scale events such as special committees, boards, symposia, and conferences based on meeting objectives, identifies schedule/time required, and estimates resources required.
• Responsible for timekeeping functions for multiple HUD-VASH sections ranging up to 200 employees.
• Act as a Personal Identity Verification (PIV) Sponsor for PIV Card applicants.
• Act as the Talent Management System Coordinator (TMS)-training specialist and manage/oversee the TMS learning plans for employees.
• Ensure that staff complete all mandatory and assigned training for staff aligned to HUD-VASH;
• Responsible for overseeing the procurement of supplies and services required for program office functions. The incumbent manages certification of invoices, program office obligations, and reconciliation of accounts.
• Must be able to operate a government furnished vehicle for purposes of program support.

Work Schedule: Full-time, Monday-Friday, 8:00 a.m.-4:30 p.m.

Position Description/PD#: Program Support Assistant / PD069150

Compressed/Flexible: Not Available

Telework: Not Available

Virtual: This is not a virtual position.

Relocation/Recruitment Incentives: Not authorized

Permanent Change of Station (PCS): Not authorized

Financial Disclosure Report: Not required