FWS Student Executive Assistant to the Dean

Job Description

Job Description

Job Title: Student Executive Assistant to the Dean

Number of Positions: 1–2

Department: Office of the Dean; College of Arts and Sciences

Job Location: Hathaway Hall 210B / Dean’s Office

Supervisor/Timekeeper : Dean Frederick A. Williams Jr.

Supervisor Contact: View phone number on us.fitly.work

Hours Per Week: Up to 20 hours per week (flexible around class schedule)

Duties and Responsibilities:

• Administrative Support: Assist the Dean and executive staff with daily administrative operations, including managing correspondence, organizing electronic and physical files, and handling confidential documents.

• Reception & Hospitality: Greet visitors, faculty, students, and guests arriving at the Dean’s Office; maintain a welcoming, professional, and orderly front office environment.

• Event & Meeting Assistance: Help schedule, set up, and organize logistics for departmental meetings, advisory board sessions, student forums, and special university events.

• Communication: Answer incoming telephone calls, route queries to appropriate faculty or department chairs, and draft routine emails or informational memos under supervision.

• Special Projects: Assist with data entry, basic research, presentation formatting, and marketing/promotional materials for college initiatives as requested by the Dean.

Qualifications and Requirements:

• Eligibility: Must be eligible for the Federal Work-Study (FWS) program for the 2026–2027 academic year and maintain good academic standing.

• Professionalism: High degree of confidentiality, integrity, punctuality, and dependable attendance.

• Communication Skills: Strong verbal and written communication skills with a professional demeanor suitable for an executive university office.

• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace; willingness to learn university-specific software/portals.

• Organizational Ability: Detail-oriented with strong time management skills and the ability to multitask effectively.

KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.