Operations Specialist

Overview

We are seeking a high-caliber Operations Specialist to serve as a critical partner to the CEO and broader security team. This is not a traditional administrative role — this individual will act as the operational backbone of the organization, bringing structure, organization, and forward-thinking systems to a fast-moving environment.

This role operates at the intersection of strategy and execution , ensuring that people, processes, and tools are aligned and running efficiently. It is ideal for someone who is highly intuitive, organized, and confident — someone who can anticipate needs, create order out of complexity, and operate with a strong sense of ownership.

Key Responsibilities

Operations & Systems Management

• Build and maintain operational infrastructure (SOPs, SLAs, internal documentation)
• Create scalable systems to support daily operations and long-term growth
• Serve as the central “source of truth” across tools, documentation, and workflows
• Build traveler profiles and manage reservations for teams and principals

Inventory & Logistics

• Oversee tracking and management of:
• Vehicle fleet, insurance, and maintenance records
• Security and communications equipment
• Ensure accuracy, organization, and accessibility of all operational assets

Project Management

• Lead and support internal initiatives (e.g., system upgrades, process improvements, tech rollouts)
• Track timelines, deliverables, and cross-functional coordination

Administrative & Contract Support

• Draft, track, and manage contracts, engagement letters, and vendor agreements
• Assist with budgeting, billing coordination, and expense tracking
• Manage complex calendaring (shift rotations, property schedules, travel coordination)

Team & Vendor Coordination

• Act as liaison between internal teams and external vendors
• Support onboarding and training on systems and processes
• Provide high-level administrative and operational support to the CEO

Light Technical Support

• Troubleshoot minor system issues across internal tools
• Coordinate with external IT partners as needed

Qualifications & Experience

• Background in operations, logistics, supply chain, government, or military environments strongly preferred
• Experience in project management, process development, and contract management
• Strong organizational and documentation skills with exceptional attention to detail
• Familiarity with inventory tracking and basic accounting principles
• Comfortable in a fast-paced, high-accountability environment
• Proficiency with modern tools (Google Suite, spreadsheets, operational platforms)

Preferred Background

• Veteran or familiarity with military environments
• Experience supporting senior leadership or founders
• Exposure to security operations or high-stakes environments
• Experience running a business or operating with ownership-level responsibility

Who You Are

• Assertive & Self-Confident: Takes ownership and communicates clearly
• Resilient & Adaptable: Thrives in dynamic, changing environments
• Highly Intuitive: Reads people and situations effectively
• Operationally Minded: Naturally thinks in systems and efficiency
• Detail-Oriented: Maintains precision and follow-through
• Grounded Leader: Brings steady, solutions-oriented energy

Work Environment

• Fully onsite in Longmont, CO (within ~45-minute commute)
• Occasional travel to Wyoming (Wheatland & Gillette)
• High-trust, high-accountability culture emphasizing professionalism and discretion

Why This Role

This is a high-impact, highly visible role where you will help build and scale the operational foundation of the organization. While there are no direct reports initially, the role carries significant ownership and influence over systems, processes, and execution.

About the Organization

Secure Logistics Group (SLG) is a growing protective services organization delivering comprehensive security solutions to high-profile principals, family offices, and corporate entities. SLG's capabilities span executive protection operations, providing discreet and professional close protection, advance work, and threat mitigation for covered principals across domestic and international environments. Supporting its physical security capabilities, SLG operates a Security Operations Center (SOC) that provides persistent monitoring, real-time situational awareness, and rapid incident response to ensure the safety and security of personnel, facilities, and assets. Throughout these capabilities, a dedicated Protective Intelligence function delivers proactive threat assessments, open-source intelligence analysis, and tailored risk products.