Administrative Assistant

About Chattanooga Christian School:Chattanooga Christian School (CCS) is a Christian, interdenominational, co-educational, day school nestled on 55+ acres at the foot of Lookout Mountain. CCS has been serving Christian families in the Chattanooga area since 1970 and currently enrolls 1,550+ students in the Lower School (Preschool -5), Middle School (6-8), and High School (9-12). We believe the truth of scripture provides the framework through which all of reality can be understood. In concert with all other areas of school life, our academic program prepares students to grow as lovers of God who seek truth, serve others, and steward creation and culture. We are committed to providing an environment that meets each student at their unique point of need and equips them for pursuit of their full, God-given potential. We seek candidates who are committed to the development and discipleship of the whole child, both within and outside of the classroom. Our mission is to prepare students to lead and serve with distinction while representing Christ and seeking his Kingdom in all areas of home, church, society, and culture.Why join the team at CCS?At CCS, we are committed to providing a Christ-centered, nurturing environment where academic excellence and spiritual growth go hand in hand. We strive to foster a learning atmosphere where students are encouraged to develop a strong moral foundation, cultivate character, and deepen their faith in Christ. Our faculty and staff are not only enthusiastic about education but also about modeling Christlike behavior, building a strong community of faith, and inspiring students to live out their Christian Values. CCS is dedicated to partnering with families in raising the next generation of leaders who are equipped to serve Christ and make a positive impact in the world.Compensation & Benefits:At CCS, we are dedicated to offering a compensation and benefits package that supports the well-being of all our employees. For full-time, benefit-eligible employees, we provide a comprehensive suite of benefits, including medical, dental, and vision insurance, as well as a 403(b) retirement plan with employer contributions. Full-time employees also receive paid time off for illness, and personal needs.For part-time employees, while benefits may differ, we are committed to offering competitive compensation and providing access to certain benefits where eligible. Part-time employees may have access to some benefits such as paid time off and retirement plan options, depending on their role and hours worked. Our goal is to ensure all employees are supported and valued within their respective roles.Job Title: Administrative AssistantDepartment: Business OfficeFLSA Status: Non-Exempt HourlyEmployment Status: Full-time, 40 hours per weekHours: Monday - Friday, 8:00 am - 4:30 pmReports to: Director of DevelopmentPOSITION OVERVIEWThe Administrative Assistant provides shared administrative and logistical support to MarComm, Admissions, Development, and the Head of School while serving as a key point of contact for parents, faculty, staff, and visitors. This position serves as a key point of contact for parents, faculty, staff, and visitors while assisting with daily admissions, communications, development, and office management responsibilities. The ideal candidate is highly organized, service-oriented, detail-focused, and able to manage confidential information with professionalism and discretion.By coordinating shared processes and creating a welcoming, responsive front-office experience, this position helps CCS communicate consistently and care well for prospective and current families, employees, alumni, donors, and community partners.This position supports the mission of Chattanooga Christian School: preparing students to lead and serve with distinction while representing Christ and seeking his Kingdom in all areas of the home, church, society, and culture.ESSENTIAL DUTIES/RESPONSIBILITIES:Administrative Program OversightManage front office operational processes, including visitor access, phone/email communication, and crisis response protocols in coordination with administration, and ensure safety and compliance with school security protocols.Serve as the front office point of contact by greeting visitors, answering doors, and assisting parents and guestsManage incoming and outgoing mail and deliveriesMonitor and order office supplies and maintain inventoryProvide administrative support to the Head of School, Director of Admissions, Director of MarCom, and Director of Development.Coordinate and oversee hospitality and common-area standards, including the guest beverage station, office plants, oversight of employee refrigerator/microwave cleaning schedules, conference rooms, printer and supply areas, and regular checks of employee restrooms and shared spaces. Ensure shared spaces remain clean, organized, stocked, and welcoming for staff and guests.Support general office operations and special projects as assignedOperational Leadership & CoordinationSupport Admissions StaffName tags and supplies for all Admissions events.Maintaining and printing mailing lists.Adding Prospects into the system from Social Media ads.Receiving and adding transcripts to prospective student online portal.Supporting placement testing process and reporting.Receiving, requesting, and processing transcript requests from alumni.Database management for Finalsite/MyCCS as needed.Support MarComm StaffAssisting with the production and distribution of marketing materials, including managing internal print projects.Assisting with internal and external inquiries and routing requests appropriately, including media inquiries.Preparing and maintaining contact and mailing lists, including compiling and organizing information from multiple sources to support communications and outreach efforts.Support Development StaffProvide database and operational support for the Development team, including maintaining accurate records in Raiser’s Edge, assisting with data entry and reporting, and cross-training on gift processing and acknowledgment procedures.Support the planning and execution of donor and alumni events, including invitations, registrations, event materials, logistics, and follow-up.Assist with donor and alumni communications, including mailings, labels, acknowledgment projects, and coordinating community care outreach as part of the Development team.Support Head of SchoolAssist with calendar management and administrative tasks as assigned.Communication & Culture BuildingMaintain a welcoming, supportive, and professional front office culture, while managing sensitive matters with discretion and compassion.Respond to calls, emails, and visitor inquiries promptly and with discretion, including time-sensitive or confidential matters.Coordinating conference room reservations, meeting logistics, and hospitality needsAssisting with employee recognition, celebrations, and special eventsProviding administrative support for team culture initiatives and department gatheringsProcess Improvement & System SupportIdentify and implement improvements to front office systems that enhance efficiency, consistency, and service to the CCS community.Assist in developing and documenting standard operating procedures for key administrative functions.Monitor supply levels and equipment needs, including coordinating service requests for copy machines and ordering front office materials.Evaluate and enhance front office systems to improve efficiency, consistency, and service delivery; recommend and implement changes in collaboration with leadership.Other Duties as AssignedPerform other duties as assigned to support the overall operations and needs of the organization.Minimum Qualifications:Personal faith in Jesus Christ and commitment to the mission, vision, and values of Chattanooga Christian SchoolHigh school diploma or GEDPrevious administrative, business office, or school office experienceStrong organizational and multitasking skillsExcellent interpersonal and customer service skillsAbility to handle sensitive and confidential information with discretionProficiency in Microsoft Office and/or Google Workspace and database/CRM management (for example, Blackbaud, FinalSite, Raiser’s Edge)Ability to communicate clearly and professionally with various constituentsDetail-oriented with strong follow-through #J-18808-Ljbffr Chattanooga Christian School