Office Coordinator - CPA Firm

Job Description

Job Description

Full-Time | CPA Firm | Technology-Focused | Fast-Paced Environment

Looking for a career where every day is different?

We're seeking a highly organized, tech-savvy Office Coordinator to join our growing CPA firm. This is a full-time position for someone who enjoys keeping an office running efficiently, solving problems, learning new technology, and supporting a team in a fast-paced professional environment.

If you're someone who thrives on organization, enjoys helping people, and takes pride in creating efficient workflows, we'd love to hear from you.

What You'll Do

You'll be the operational backbone of our office, helping keep everything running smoothly while supporting our partners, staff, and clients.

Responsibilities include:

• Coordinate the day-to-day operations of a busy CPA firm

• Manage incoming calls, client communications, scheduling, and front office activities

• Troubleshoot basic technology issues and assist staff with software and hardware needs

• Organize electronic documents and maintain efficient digital workflows

• Coordinate scanning, printing, electronic filing, and document management

• Maintain office supplies, equipment, and vendor relationships

• Assist with onboarding new employees and coordinating office procedures

• Prioritize multiple tasks while responding quickly to changing priorities

• Support partners and staff with administrative and operational projects

• Help identify opportunities to improve office processes and efficiency

What We're Looking For

We're looking for someone who thrives under pressure, enjoys staying busy, and loves using technology to improve efficiency.

Required Qualifications

• Exceptional computer and technology skills

• Ability to quickly learn new software platforms

• Highly organized with outstanding attention to detail

• Excellent multitasking and time management skills

• Comfortable working in a fast-paced, deadline-driven environment

• Professional, friendly, and customer-service oriented

• Strong verbal and written communication skills

• Self-starter who can work independently with minimal supervision

• Positive attitude with a willingness to take ownership of responsibilities

Preferred Experience

• Administrative or office management experience

• Experience in a CPA firm, law firm, financial services, or other professional office

• Experience with Microsoft Office, especially Outlook, Excel, and Word

• Experience with document management systems and cloud-based software

• Basic troubleshooting of office technology, printers, scanners, and software

• Experience improving office processes and workflows

Schedule

This is a full-time, year-round position.

Our office experiences busy seasons from January through April and August through October, when additional hours may be required to meet client deadlines.

Why Join Our Firm?

We're committed to creating an organized, technology-driven workplace where great people can do their best work. You'll be part of a collaborative team that values professionalism, continuous improvement, and exceptional client service.

What We Offer

• Competitive compensation and benefits based on experience

• Paid time off and holidays

• Opportunities for professional growth and advancement

• A collaborative and supportive team environment

• Modern technology and efficient workflows

• Meaningful work with a respected CPA firm

Ideal Candidate

This position is a great fit for someone who:

• Enjoys solving problems and improving processes

• Thrives in a high-volume, fast-paced office

• Learns new technology quickly

• Loves organizing people, projects, and workflows

• Takes initiative and works independently

• Enjoys being the person everyone can rely on to keep the office running smoothly

If you're an organized, technology-minded professional who enjoys keeping a busy office operating at its best, we'd love to hear from you.