Substitute Assignment Clerk (In-house Only)

Substitute Assignment Clerk Reporting to the HR Director or designee, establishes and maintains information for certificated and classified substitutes with regards to personnel records and files. Maintains records on daily requests for substitute teachers and classified staff. Performs a variety of clerical duties, operates current substitute sub finder system. Trains certificated and classified substitutes on the use of the sub finder system. Reviews credentials, processes renewals, CBEST waiver applications, and performs as backup to the Receptionist Desk; assists HR Department staff as needed. Performs related duties as required. Job Title: SUBSTITUTE ASSIGNMENT CLERK Grade: 21 SUMMARY Ensures that the District has adequate number of certificated and classified substitutes. Establishes and maintains personnel records and files for substitute employees. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Reports to Assistant Superintendent for Administration & Human Resources or designee. Establishes and maintains information for certificated and classified substitutes with regards to personnel records and files. Maintains records on daily requests for substitute teachers and classified staff. Performs a variety of clerical duties related to substitute employees including updating database, preparing disseminating letters, and prepares monthly reports. Operates current substitute subfinder system, performs daily updates and inputs. Maintains substitute employee personnel information on district payroll system. Trains certificated and classified substitutes on the use of the subfinder system. Processes substitute employee fingerprint clearances. Verifies of employment. Reviews credentials, processes renewals, prepares CBEST waiver applications. Compiles data, prepares and submits mandated reports. Performs as backup to other department staff as needed. Performs related duties as required. MINIMUM QUALIFICATIONS: The requirements listed below are representative of the knowledge, skills and abilities required to satisfactorily perform the essential duties and responsibilities. Knowledge of: District regulations regarding substitute employees Automated substitute employee system Record keeping and report writing Ed Code regulations pertaining to substitute employees Ability to: Operate the automated substitute employee system, Train others in the use of the automated substitute employee system Keep complex records and databases Communicate effectively verbally and in writing Operate a PC and related software Maintain effective working relationships with other people EDUCATION and/or EXPERIENCE Any combination of education and experience that demonstrates possession of the requisite knowledge, skill and abilities. A typical way to obtain these would be: High School Diploma, or G.E.D. Equivalency, and one year of experience in the personnel function. LICENSES AND CERTIFICATESPHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in indoor conditions. The noise level in the work environment is usually moderate. SUBSTITUTE ASSIGNMENT CLERKNash & CompanyBoard Approved May 25, 2004 Revised and Board Approved: 11/28/06 The Hollister School District prohibits, at any district school or school activity, discrimination, harassment, including sexual harassment, intimidation, and bullying, based on actual or perceived race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or genetic information, or association with a person or group with one or more of these actual or perceived characteristics. This shall apply when applicable, to interns, volunteers, and job applicants. For questions, concerns or complaints, please contact Title IX Compliance Officer: Kip Ward, Deputy Superintendent; 2690 Cienega Road, Hollister, CA 95023; View phone number on click.appcast.io; View email address on click.appcast.io. Hollister School District