Business and Finance Officer III

Summary The King County Facilities Management Division ("FMD") Finance Section is looking to fill a Business and Finance Officer III position, directly supporting our Real Estate Services ("RES") section and managing the Real Estate Services Sub‑Fund of the King County General Fund and the stand‑alone Long‑Term Lease Fund. We are looking for someone with real estate and/or property management experience, who will not only be able to execute all financial requirements of the County’s Real Estate Section, charged with negotiating and executing real property acquisitions and divestitures, leasing space for other King County agencies, and supporting other property sales and leasing transactions, while also ensuring compliance with all applicable legal, funding source, or contract requirements; including research on any open issues or operational variances within that section. It is an exciting time for FMD as we are in the process of assessing and improving internal operations, challenging existing ways of doing our work, and looking to become proactive partners in our support of all King County initiatives. The successful finance professional in this role would not only be responsible for overseeing and implementing all the accounting, budgeting, and financial reporting for both the RES Fund and the LTL Fund, but also provide needed financial analysis of fund revenues and costs for FMD leadership and other KC entities. The position is responsible for making recommendations to FMD leadership on matters related to financial processes, including preparing Fiscal Notes to be included in legislative decision packages submitted to King County Council. Finally, the role will provide subject matter expertise, recommendations, and other support for the Real Estate Section. This role also supervises one Business & Finance Officer I ("BFO I") direct report, providing excellent opportunities to develop or expand your supervisory skills. The position will assign, direct, and monitor the work of the BFO I which currently includes: overseeing permit billing and processing of permit payments; reviewing and approving RES invoices for payment; and reviewing RES lease invoicing and recording adjustments to customer accounts as needed. Job Duties Own overall financial oversight of the RES sub‑fund. Prepare financial reviews and analyze the RES proforma budget reports prepared by the budget office; work to develop the RES proposed biennial budget as needed. Analyze actual revenues and work with RES staff to develop estimated biennial revenue projections for RES services covering permits, property acquisitions, franchises, right of way easements, property sales, property management services and other leasing activities of the County. Submit revenue projection documentation for King County Council approval, run various budget system reports, and reconcile such submittals to ensure accuracy and completeness. Analyze fund expenditures to determine biennial base budget requirements for staff salaries and benefits, supplies, outside support services, real estate transaction costs, and provide analyses and recommendations to RES leadership on revenue enhancements and cost containment opportunities. Work with RES leaders to support new building space requests, preparing space cost estimates, budget submittal documents, requests for new positions and/or other incremental expenditure requests. Input that information into King County’s budget systems including uploading supporting documents. Run all monthly, quarterly and annual budget system reports needed and periodically reconcile with submittals to ensure accuracy and completeness. Work with the assigned budget analyst to document budget assumptions, answer questions, and provide supporting documentation for the RES fund’s budget. Provide information to FMD leaders, Real Estate Services Manager, Finance Manager, and budget staff analyst for questions from the Executive Office, Budget Office, and King County Council staff. Review incoming cash/checks for deposit to ensure proper coding and record keeping. Help evolve FMD’s financial support to RES, report the results of RES monthly operations, and provide any needed ad‑hoc support for RES decision‑making. Perform other work as needed. Long Term Lease Fund Maintain database of rent and related lease operating costs and provide key information for budget development, review budget proposals with the budget office, submit revisions as needed, implement and monitor project budgets for all capital leases. Analyze lease documents to pull all financial information, determine rent schedules, lease terms, KC operating cost responsibilities, other additional costs outlined in lease and independently prepare and submit to AP each month’s approved rent roll. Review lease operating cost estimates and annual operating cost reconciliations submitted by landlords; analyze cost changes and provide analysis to RES leasing staff. Verify rates for scheduled changes and process monthly lease payments for multiple KC agencies; work with lessee agencies to collect reimbursement for monthly expenditures. Provide agencies with information on lease budgets, estimated costs, lease terms. Monitor and develop projections of fund balance; provide fund analysis for presentation to Finance Manager, Division management and Executive Budget Team. Help evolve FMD’s financial operations, learn both for our lease management database (Co‑Star) and lease accounting software (Galaxy). Analyze leases to prepare cost projections of rent and operating costs for RES staff, Division management, fiscal legislation notes, lessee agencies and for FBOD’s Gravity database group. Act as subject matter expert pertaining to all financial aspects in development and implementation of lease database software. For LTL transferring funds between King County, for the cost of external leases and other external revenue producing transactions, monitoring leases for compliance with terms of the lease agreements and providing financial analysis of the Capital Fund; preparing the biennial budget and working with Executive Budget Team to review accuracy of both the Capital budget and Operating budget proposals. Minimum Qualifications Bachelor’s degree in finance, business, accounting, or related field; OR an equivalent combination of education and experience. At least three (3) years of progressive experience in accounting, finance, financial reporting, budget development, business analysis and forecasting, and use of enterprise‑wide financial applications. Lease accounting experience. Demonstrated experience in presenting budget information as it relates to key policy issues for resource allocation. Demonstrated experience in ERP/financial management systems, budget development and tracking systems, reporting systems and developing related solutions. Ability to work well within a team, communicate challenges, identify opportunities, and to collaborate with other FMD team members. Ability to synthesize complex financial and accounting issues in simpler terms for a non‑finance/accounting audience. Ability to identify opportunities for process efficiencies. Ability to plan, prioritize, and meet deadlines. Skilled in conflict resolution and ability to act in a tactful and diplomatic manner, especially with other divisions, auditors, and external agencies. Proficiency using typical Microsoft Office products, (Outlook, SharePoint, Teams, and Excel [intermediate to expert level required]). Desired Qualifications Knowledge of public sector accounting and auditing, including structure, programs, funding sources, and policies. Experience with real estate transactions, real estate portfolio management and other property management related tasks. Experienced in the use of King County financial systems and tools such as Oracle EBS, BI Insights, BI Publisher, etc. Experience in cloud computing environment. Federal, state and local audit requirements for grant administration. Understanding the principles of equity and social justice. Our Ideal Candidate Will Have The Following Competencies Manages Ambiguity: Operating effectively, even when things are not certain or the way forward is not clear. Action Oriented: Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. Technical Learning: Picking up new technical requirements quickly; and adapting to changes and trends in accounting, grants administration, and governmental auditing. Customer Focus: Building strong customer relationships and delivering customer‑centric solutions. Managing Diversity: Recognizing the value that different perspectives and cultures bring to an organization. Application and Selection Process Application materials will be screened for clarity, completeness including online application, cover letter and resume, and responsiveness to the list of qualifications, skills, and abilities. The most competitive candidates may be invited to participate in one or more panel interviews and testing. Most competitive applicants will have the following in their application materials: a completed King County application, resume, cover letter detailing background and what can be brought to this position, and responses to supplemental questions. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. Benefits Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred‑compensation plan Transportation program and ORCA transit pass 12 paid holidays each year plus two personal holidays Generous vacation and paid sick leave Paid parental, family and medical, and volunteer leaves Flexible Spending Account Wellness programs Onsite activity centers Employee Giving Program Employee assistance programs Flexible schedules and telecommuting options, depending on position Training and career development programs Additional Information Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass. For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page. #J-18808-Ljbffr King County, WA