Accounts Payable Specialist III

BNBuilders Accounts Payable Specialist III

Consistently recognized as a best workplace, and for our commitment to safety, sustainability, and community partnerships, BNBuilders hires the very best in the construction industry and strives to create an environment that encourages innovation, responsibility, and client satisfaction. If you are looking to be a part of an open, supportive team and receive exciting challenges that promote personal and professional growth, look no further than BNBuilders!

The Accounts Payable Specialist III ensures complete full-cycle AP processes such as verifying purchase orders, expenses, reconciling invoices, and communicating with vendors to resolve any discrepancies for timely payments and maintaining accurate records. This role involves a deeper understanding of accounts payable processes and more complex tasks and responsibilities compared to junior roles.

Salary Range: $27.00 - $36.00 hourly, $56,160.00 - $74,880.00 annually (companywide)

Pay is based on a number of factors including market location.

Benefits:

• Group medical, vision, and dental insurance, including a choice of two benefit plans - a PPO plan and a High Deductible/ Health Savings Account plan with company contribution to HSA.
• Company-paid short and long-term disability plans, group life insurance, and AD&D plans.
• Vacation accrued on a weekly basis at a full-time annualized equivalent rate of 15 days (3 work weeks) per year.
• Sick leave accrued at 1 hour of sick leave for every 30 hours worked with an annual carryover of 80 hours.
• 10 paid holidays each year.
• Paid parental leave.
• Annual discretionary bonus based on company profitability and your manager's assessment of your performance.
• A 401(k) savings plan under which BNB matches the first 3 percent of your deferral with a 100% match and the next two percent with a 50% match for a total matching contribution of 4% of your pay. You are immediately 100% vested in all contributions (including BNB match). We provide both traditional (pre-tax) and Roth (post-tax) contribution options.
• We are proud to be an employee-owned company. This means you get an ownership stake in BNB through a benefit called an Employee Stock Ownership Plan (ESOP). It's 100% company-funded and is invested in BNBuilders stock. You can participate in this long-term plan after you complete 1 year of service (with at least 1,000 hours).

Job Responsibilities:

• Review of advanced and complex invoices and check requests ensuring accuracy, compliance, and adherence to company policies for timely and precise processing.
• Oversee end-to-end AP processes, including invoice receipt, approval, review, and payment processing in compliance with all Dept policies and procedures.
• PO matching review, processing, review, and resolving of discrepancies.
• Review processed expenses due to Payroll before submission. May support processing as needed.
• Cross training Team in AP processes and tasks - ACH/EFT posting, intercompany transactions, payment runs, issuing stop-payments on cheques.
• Process revolving credit card transactions and maintaining supporting documentation for audit and month-end closing and financial reporting support.
• Thorough reconciliation of vendor aging reports to identify and resolve discrepancies and communicate effectively with vendors and suppliers.
• Posting and verifying details of funds received and funds disbursed on behalf of the company, ensuring they are recorded/allocated in the company database.
• Process general ledger and job cost entries and adjustments.
• Ensure that recurring entries are processed, adjusted, or terminated at appropriate trigger points.
• Administer Business Partners W-9's and 1099 reporting. And support month-end closing assignments, financial reporting, and other special projects assigned.
• Keep informed of regulatory requirements and best practices in accounting.

Qualifications:

• Strong Accounts Payable & data analysis experience and accounting knowledge. Construction industry experience highly preferred.
• Excellent analytical & critical thinking skills. Commitment to maintaining confidentiality and integrity in financial matters.
• Meticulous organizational skills, excellent verbal and written communication and exceptional customer service skills.
• Advanced understanding of accounting principles and financial regulations.
• Possess a proactive cooperative approach to problem-solving as a highly collaborative member of a professional team.
• Proficiency in Microsoft Office Suite, Excel, and Outlook required. 3-way PO matching experience highly preferred.
• Experience with CMiC, Sage 100/Sage APA (Beanworks) and Power Bi Dashboard Reporting.
• Ability to quickly learn new software tools & manage a fast-paced environment while maintaining accuracy.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is frequently required to sit, communicate, reach and manipulate objects, tools or controls. The position requires mobility. Duties involve moving materials weighing up to 10 pounds on a regular basis and up to 25 pounds on an occasional basis. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, mouse, calculator and similar machines.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

BNB believes in collaboration, team building, and a strong supervisor/employee relationship. To accomplish this, the duties of this role are not performed in a remote capacity, and we expect that all employees will complete work in an office/job site setting.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Our Commitment to Diversity and Inclusion

At BNB, diversity, equity, and inclusion are the driving forces in which our culture is built. We recognize that our unique and vast differences bring a richness to our lives and work environment. This fosters stronger and more meaningful relationships within our company and the communities in which we serve. Our mission is to strive to provide an environment that is respectful, safe, fair, and inclusive, so that we can be stronger, wiser, and better together.

Note: BNBuilders retains the discretion to add to or change the duties of this position at any time.

Note: BNBuilders participates in E-Verify and will provide the federal government with Form I-9 information. For more information, please visit