Project Billing Specialist

Job Description

Job Description

• Prepare, review, and issue accurate project‐based invoices according to contract terms, and upload invoices into COUPA portal.
• Review vendor invoices for accuracy and enter them into the accounting system.
• Validate labor, materials, expenses, and subcontractor costs before invoicing
• Maintain billing schedules and ensure invoices are submitted timely
• Resolve billing discrepancies, client inquiries, and adjustments via COUPA portal
• Collaborate with project managers, accounting, and operations teams to ensure billing accuracy
• Respond to customer invoice disputes.
• Mail out checks to vendors.
• Ensure compliance with company policies, accounting standards, and contract requirements

Support internal and external audits as needed

Required Qualifications

• Associate’s degree in Accounting, Finance, Business, or related field (or equivalent experience)
• 2+ years of experience in project billing, invoicing, or accounting
• 2+ years of experience with QuickBooks Enterprise
• Experience with contract‐based billing (e.g., T&M, fixed‐fee, milestone, progress billing)
• Strong attention to detail and accuracy
• Proficiency in Microsoft Excel, Word, Outlook and Teams.
• Excellent written and verbal communication skills
• Ability to manage multiple projects and meet deadlines

Skills & Competencies

• Strong organizational and time‐management skills
• Problem‐solving and analytical thinking
• Ability to work independently and as part of a team

We have extensive experience servicing telecommunications systems and installing communication network infrastructure, including fiber optic cabling, cradle points, cell repeaters, Starlink and other advanced connectivity solutions.”

Company Description

We have extensive experience servicing telecommunications systems and installing communication network infrastructure, including fiber optic cabling, cradle points, cell repeaters, Starlink and other advanced connectivity solutions.”