Human Resources Coordinator, McKetta Department of Chemical Engineering at Cockrell School of E[...]

Job Posting Title:Human Resources Coordinator, McKetta Department of Chemical Engineering at Cockrell School of Engineering-Hiring Department:McKetta Department of Chemical Engineering-Position Open To:All Applicants-Weekly Scheduled Hours:40-FLSA Status:Exempt from FLSA-Earliest Start Date:Immediately-Position Duration:Expected to Continue-Location:UT MAIN CAMPUS-Job Details:General NotesAs a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.PurposeThe Human Resources Coordinator provides comprehensive administrative and human resources support for the McKetta Department of Chemical Engineering, with primary responsibility for the accurate and timely processing of employee appointments, onboarding and separations, timekeeping, and graduate student scholarship and tuition benefit documentation. The role ensures departmental compliance with university, state, and federal policies through the preparation of compliance reports and the maintenance of complete and accurate personnel records. In addition, the position provides administrative support to the Department Director by assisting with departmental operations, coordinating staff recruitment activities, and supporting projects requiring independent judgment, discretion, and a high level of confidentiality.ResponsibilitiesCoordinate & Process HR Appointments – Create new Visiting Scholar, Postdoctoral Fellows, undergraduate appointments, and graduate student employee assignments. Coordinate with Texas Global to obtain necessary visa paperwork for international employees and Visiting Scholars through myIO. Process costing changes as needed for all appointments.Coordinate & Process Scholarship and Tuition Documents – Process scholarship and tuition documents each semester for graduate students in the department’s doctoral program. Coordinate with research centers and other departments as necessary to ensure Chemical Engineering students receive tuition and scholarship support, as applicable.Coordinate New Employee Onboarding – Coordinate and complete the onboarding process for new employees, including processing background checks, I-9 paperwork, and informing new employees of any applicable HR policies such as timekeeping, payroll deadlines, and benefits enrollment deadlines.Coordinate & Process Employee Separations – Coordinate out-processing for separating employees, including providing guidance on retirement paperwork needed, processing payouts at separation, and terminating appointments in Workday.Administrative Compliance – Run monthly compliance reports related to onboarding, time and leave, payouts at separation, work authorizations to ensure the department remains in compliance with HR policies. Maintain centralized department personnel files ensuring their accuracy and completeness.Administrative Support - Provide support to the Director in all aspects of administration. Assist with departmental operations, coordination of staff recruitment efforts, and various projects.Timekeeping – Serve as the department’s primary point of contact for timekeeping questions and issues. Review and approve timesheets for department staff and research personnel as needed.Other related functions as assigned.Required QualificationsBachelor's degree in Human Resources, Business Administration, Public Administration, or a related field.Two years of experience in a Human Resources function.Demonstrated ability to manage a high volume of work assignments in a fast-paced and dynamic environment while maintaining accuracy and meeting deadlines.Proficiency in Microsoft Office (Excel, Outlook, Word, & Teams).Ability to handle sensitive and confidential information with professionalism.Strong attention to detail and organizational skillsProven ability to exercise tact, diplomacy, discretion, and sound judgment while cooperatively working with others.Professional demeanor with the ability to work effectively both independently and as a part of a team.Excellent customer service skills and the ability to communicate clearly and effectively with a variety of constituents.Relevant education and experience may be substituted as appropriate.Preferred QualificationsMore than two years of required human resources or professional related experience.Experience in higher education environment, including working closely with faculty and graduate students.Demonstrated ability to anticipate departmental needs, proactively identify opportunities for improvement, and develop systems to streamline processes.Strong Microsoft Excel, data tracking, and organizational skills.Working knowledge of Workday, DEFINE, NRRECS, EASI and GSIS systems.Salary Range$59,000 + depending on qualificationsWorking ConditionsWork is performed in a standard office environmentRepetitive use of keyboard at workstation.Work ShiftStandard business hours are Monday – Friday 8:00 a.m. to 5 p.m.Work outside of normal business hours may be required on an occasional basis during peak timesRequired MaterialsResume/CVLetter of interest3 work references with their contact information; at least one reference should be from a supervisorImportant for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.-Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.-Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.-Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.-Equal Opportunity Employer:The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.-Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.-Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.-E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:E-Verify Poster (English and Spanish) [PDF]Right to Work Poster (English) [PDF]Right to Work Poster (Spanish) [PDF]-Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. #J-18808-Ljbffr University of Texas