Administrative Coordinator I

Administrative Coordinator I

Agency: East Texas A&M University

Department: Budget Office

Proposed Minimum Salary: Commensurate

Job Location: Commerce, Texas

Job Type: Staff

Job Description:

Works under general supervision and provides administrative support for the Budget Office to include the exercise of discretion and independent judgement with respect to matters of significance. Serves as a key point of coordination for administrative operations, communications, and compliance with policies and procedures.

Duties & Responsibilities:

• Participates in the planning and execution of administrative operations.
• May serve as the office manager. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures.
• Reviews and prepares documents for supervisor. Attends meetings or committees on behalf of supervisor and may prepare summaries or reports
• Serves as a primary point of contact for administrative inquiries, responding to non-routine requests and providing information regarding procedures, services and programs.
• Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures, services, or programs.
• Applies and interprets, and/or assists in implementing management policies or operating practices.
• Develops and maintains administrative and technical procedures; researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures.
• Performs special analyses, prepares reports and develops project summaries to support administrative and operational decision-making
• Coordinates travel arrangements and prepares itineraries. Maintains calendars, schedules appointments and meetings – including obtaining meeting background information, determining appropriate location, date/time and length..
• Monitors deadlines and materials awaiting action; follows up with stakeholders and tracks progress to ensure timely completion of tasks.
• Works in collaboration with the finance and administration office and the financial management group.
• Coordinates the maintenance of Budget Office email inbox, files, records, office supplies, or equipment.
• Makes recommendations for process improvements, administrative changes, or new initiatives.
• Hires, trains and supervises student workers.
• Other duties as assigned.

Minimum Requirements:

• Education: Bachelor's degree or equivalent combination of education and experience.
• Experience / Knowledge / Skills : Two years of related experience. Knowledge of word processing, spreadsheet, and database applications. Strong verbal and written communication skills. Strong interpersonal and organizational skills.
• Ability to : Ability to multitask and work cooperatively with others. Ability to work with sensitive information and maintain confidentiality
• Licensing/Professional Certifications: NA
• Physical Requirements: NA
• Other Requirements : NA

Preferred Education / Skills/ Experience:

Degree preferred. Administrative support experience in higher education. Knowledge of and experience with Famis, Canopy, Workday and Concur.

Supervision of Others:

Student Workers

Why Work at East Texas A&M University?

Competitive Benefits & Work-Life Balance:

• Employee tuition assistance for master's and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

Career Growth & Development:

• Access to cutting-edge research opportunities at a designated R2 Research Institution.

Academic Excellence:

• ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs, including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelor's degree in criminal justice.
• Distance education offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online.

State-of-the-Art Facilities:

• Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building, featuring a state-of-the-art simulation hospital and a 1,300-acre agricultural research farm.

Vibrant Campus Life:

• Engage with over 95 student organizations and 14 NCAA Division I athletic teams, contributing to a thriving campus community.

Prime Location & Growth:

• Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at six locations across Dallas and Northeast Texas.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.