Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a team in Newport Beach, California in a Contract to Permanent capacity. This position is well suited for someone who is highly organized, accurate with financial details, and comfortable managing a steady volume of invoice activity. The role will support day-to-day payable operations, vendor communication, and recordkeeping while using Great Plains to help maintain timely and compliant payment processing.

Responsibilities:
• Manage a large portfolio of vendor accounts while ensuring adherence to internal accounting policies and payment procedures.
• Examine invoices for accuracy, confirm pricing and totals, and apply eligible discounts when appropriate.
• Prepare and process high-volume invoice batches for payment with strong attention to timing and detail.
• Validate financial information and supporting documentation to maintain accurate accounts payable records.
• Investigate discrepancies related to invoice details, pricing, or approvals and follow through to resolution.
• Gather required payment information and confirm that invoices and requisitions have proper authorization before processing.
• Create and maintain organized payment documentation, including invoices, receipts, and related backup for audit and filing purposes.
• Build and update Excel tracking sheets containing invoice data, vendor details, coding, and payment information in line with accounting guidelines.
• Respond to vendor questions in a detail-focused manner and provide general administrative support to meet departmental needs.• Hands-on experience in accounts payable, including invoice processing in a high-volume environment.
• Working knowledge of account coding, invoice coding, and three-way matching procedures.
• Experience handling ACH transactions and check runs as part of routine payment processing.
• Proficiency with Microsoft Great Plains or Dynamics GP accounting software.
• Strong Excel and data entry skills with a high degree of accuracy and consistency.
• Ability to manage confidential financial records with sound judgment and discretion.
• Solid communication skills for resolving vendor inquiries and coordinating with internal approvers.