Accounts Payable Specialist

The Accounts Payable (AP) Specialist in the manages vendor invoices, processes vendor payments, and maintains accurate ledger records within a strict regulatory framework. This role requires navigating heavy cash transactions , state-specific sales/use taxes, and stringent IRS Section 280E rules . The ideal candidate ensures that vendor payments are executed on time while maintaining clean documentation to protect the company's operating licenses. Core Responsibilities Invoice Processing : Review, code, and enter a high volume of vendor invoices with strict attention to general ledger accounts. Cash Disbursements : Coordinate secure cash or digital payments to vendors, distributors, and cultivators. 280E Documentation : Verify that all inventory-related invoices are accurately coded to Cost of Goods Sold (COGS) to maximize tax deductions. Vendor Management : Serve as the primary point of contact for vendor inquiries, reconcile monthly statements, and resolve payment discrepancies. Three-Way Matching : Match purchase orders, receiving documents, and vendor invoices to ensure accuracy before processing payment. Compliance Tracking : Ensure all cannabis vendors are active, licensed operators by cross-referencing state regulatory databases. Expense Reports : Process and audit employee expense reports to confirm alignment with internal corporate policies. Requirements & Qualifications Education : High school diploma required; Associate’s degree in Accounting, Finance, or Business is preferred. Experience : 1–3 years of accounts payable experience, ideally in inventory-heavy industries like retail, manufacturing, or distribution. Legal Age : Must be at least 21 years of age and able to pass required state background checks for cannabis workers. Software Skills : Proficiency in QuickBooks or specialized accounting software, alongside solid Microsoft Excel skills. Industry Tools : Familiarity with bill payment platforms and basic knowledge of cannabis seed-to-sale tracking is a plus. Mathematical Accuracy : Ensuring flawless calculation of complex vendor invoices, discounts, and payment terms. Organization : Managing multiple digital and physical filing systems to maintain a clear audit trail. Communication : Corresponding professionally with internal managers and external vendors regarding payment status. Security Awareness : Following strict safety protocols regarding internal cash transport and physical vault access. #J-18808-Ljbffr