Administrative Associate

Administrative Associate

Pay Rate: $40.00hr


Employment Type: Contract


Duration: Through April 2027


Schedule: Monday-Friday 8am-4:30pm (30m lunch) or 8am-5pm (1hr lunch)


Location: Palo Alto, CA (Hybrid)


Job Code: JPC-12513

Position Overview


Tekberry is seeking a highly qualified Administrative Associate to work with our client, an internationally renowned university. Within this role you will play a key part in supporting world-renowned cardiologists, daily operations within the Division, and contribute to the success of research and patient care initiatives.


This role will support 4-5 clinical and research faculty, the Section Chief of Preventive Cardiology, and the CVMed Management Team. Other administrative duties will include triage phone calls for physicians on a limited basis and direct calls to appropriate support staff. Respond to phone and email inquiries of the research team and staff.


This position is a hybrid role.

Responsibilities

• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports. Perform substantial editing and fact-checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Plan and schedule calendars (s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets which may utilize specialized software and systems.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.

Qualifications

• Bachelor's degree in a related field with more than three years of similar experience
• Extensive experience with OBI (Oracle Business Intelligence) system
• Thorough understanding of policies and procedures in a university environment related to procurement and travel arrangements.
• Good communication

As a Tekberry W2 employee, you will have access to health benefits, including medical, dental, and vision coverage, based on eligibility.


Tekberry is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Tekberry is a certified Minority Business Enterprise (MBE) and Disadvantaged Business Enterprise (DBE).


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