Office Specialist

Salary: $23.09 - $28.83 Hourly
Location : Lincoln, NE
Job Type: Part time/probationary or status
Job Number: 202400336
Department: Law Department
Opening Date: 06/04/2026
Closing Date: 6/11/2026 11:59 PM Central


Job Posting Information
The City Law Department is seeking a dependable and customer-focused Part-Time Co-Receptionist to join our team. This role is responsible for greeting and assisting walk-in visitors, managing incoming telephone calls, and accurately interpreting information from multiple data sources to direct inquiries appropriately.

What You will do
• Provide front desk coverage, offering professional and courteous assistance to walk-in visitors and phone callers
• Order, track, and maintain office supply inventory
• Process accounts payable and receivable
• Prepare and generate correspondence and departmental communications
• Maintain, organize, and update case files and electronic records
• Perform additional administrative tasks to support the work unit as needed

Desired Skills
• Strong interpersonal and customer service skills
• Exceptional attention to detail and organizational abilities
• Ability to remain composed and effective in high-pressure situations
• Skilled at managing multiple tasks and shifting priorities
• Solid understanding of electronic records management
• Proficiency with computers and standard office software
Qualifications :
Graduation from high school or equivalent supplemented by coursework in business practices and two years of experience in complex clerical work; or any equivalent combination of training and experience that provides the desirable knowledge, abilities, and skills.
Hours: Part time 9:30 a.m. - 3:00 p.m.
We value each City of Lincoln employee and one way we demonstrate this is by providing an attractive and competitive total compensation package that adds value to our employees' professional and personal lives. The following benefits are available for this position:

• Pay increases are available upon completion of the 6-month new employee probationary period, and annually thereafter based on performance.

• We encourage a healthy work-life balance by offering 10 days of vacation leave, approximately 12 days of sick leave, 11 paid holidays, and 2 personal convenience days annually that you begin accruing upon hire.

• All medical, dental, and vision benefits for you and your family begin the first of the month following hire, no need to wait!

• 6 weeks of Paid Parental Leave

• Employee Assistance Programs offering work/life services, wellness coaching, short-term counseling, legal assistance, and financial coaching.

• 5 days of Funeral and Bereavement Leave

• $71,000 of Life Insurance

• 401(a) Retirement Plan . If you make a 7% contribution, the City will contribute 9%

• Employer provided Post Employment Health Plan for eligible medical expenses

• Optional benefits include:
  • Medical and/or Dependent Care Flexible Spending Accounts
  • Allstate Voluntary Plans
  • Supplemental Term Life
  • Deferred Compensation Plans

01


APPLICATION COMPLETION ACKNOWLEDGEMENTTo successfully complete your application, please make sure you read each statement below and check ALL boxes prior to submission.

• 1. This application is hand scored.
• 2. ALL questions must be fully answered to receive full credit.
• 3. "See Resume", or answers such as "See ___" are not acceptable responses and may not receive full credit.
• 4. Copied/Pasted answers may not receive full credit.
• 5. ALL employers and education referred to in answers must be listed in the Work History and Education sections of the application for verification and to receive full credit.
• 6. I understand I am responsible for the accuracy and completeness of my application.
• I Acknowledge that I have read and understand each of the above statements.

02


Have you taken, or are presently taking, any coursework in business practices and/or office technology with a legal focus?

• Yes
• No

03


If yes, please list the courses: If none, enter n/a.
04


Indicate which statement best describes your experience performing general office and clerical work (check only one).

• I have no experience performing general office and clerical work.
• I have experience working as a receptionist, limited typing, and performing routine clerical tasks in a small office (under 5 employees).
• I have experience as a receptionist using a multi-line telephone system and performing other tasks.
• I have experience multi-tasking in a high volume environment requiring accuracy and attention to detail

05


Please list the employers from your application where you acquired this experience. If no experience, enter n/a.
06


Indicate which statement best describes your experience working with accounts payable (check only one).

• I have no experience working with accounts payable in an office setting.
• I have experience processing payments in a small office setting based on my supervisor's direction.
• I have processed accounts payable using a stand-alone system such as QuickBooks.
• I have processed accounts payable using a corporate software application such as JDE EnterpriseOne (E1) and have experience reconciling accounts and coordinating payments.

07


Please list the employers from your application where you acquired this experience AND the type of software used. If no experience, enter n/a.
08


Indicate which statement best describes your experience maintaining, sorting, and classifying information and records in an office setting (check only one).

• I have no experience working with information or records.
• I have worked with basic alphabetical, chronological, and/or numerical systems.
• I have worked with complex filing systems and maintaining/updating electronic information in a database.
• I have had to interpret information, make decisions, and determine next steps in managing records in an electronic case management system.

09


Please list the employers from your application where you acquired this experience. If no experience, enter n/a.
10


Indicate which statement best describes your experience working with the general public (check only one).

• I have no experience working with the general public.
• I have worked in a small office with limited contact with the general public.
• I have worked in a setting where I experienced a high volume of contact with the general public.
• I have worked in a setting where I was in high contact with a broad diversity of socio-economic, cultural, and age demographics with the general public.

11


Please list the employers from your application where you acquired this experience. If no experience, enter n/a.
12


What best describes your level of experience in the use of technology (check all applicable)?

• I have no experience with personal computers.
• I have used computers for browsing the Internet and e-mail.
• I have used computer software for creating documents and spreadsheets using MS Office; data entry and inquiry into databases; generating basic documents from a database.
• I have used computer software for creating PDFs; organizing electronic data; familiarity with electronic directory structures; uploading documents; and am proficient in the use of MS Office.

13


Please list the employers from your application where you acquired this experience. If no experience, enter n/a.
14


Are you fluent in a language other than English?

• Yes
• No

15


If yes, please list the language(s) and describe your experience including your level of proficiency. If no experience, enter n/a.
16


Do you have experience using American Sign Language?

• Yes
• No

17


If yes, please describe your experience including your level of proficiency. If no experience, enter n/a.
Required Question