Proposal Coordinator

Job Description

Job Description

Proposal Coordinator

DJ&A is seeking a full-time Proposal Coordinator with 3+ years of relevant experience, preferably in the Architecture, Engineering, and Construction (AEC) industry. Experience with developing/writing funding or grant proposals will also be strongly considered. This position is responsible for coordinating and supporting the development of high-quality, compliant proposals and other marketing collateral.

The ideal candidate is highly organized, an excellent communicator, and a strong writer who thrives in a fast-paced, collaborative environment. This person takes initiative and manages multiple deadlines effectively. The selected candidate will join a thriving team that plays a central role in DJ&A’s continued growth and success.

Primary Duties and Responsibilities

• Proposal Coordination: Coordinate the development, production, and on-time submission of proposals for consulting contracts, including schedules, content development assignments, and internal review cycles.
• Content Development: Write, edit, and format proposal content and resumes to ensure consistency, clarity, and alignment with client-focused messages.
• Quality Control: Support and coordinate quality control reviews.
• Content Management: Assist in maintaining and improving DJ&A’s proposal content library and CRM database, including project summaries, staff resumes, and firm qualifications.
• Market Research: Conduct background research on clients, opportunities, and competitors to help guide strategic positioning and pursuit decisions.
• Proposal Tracking: Monitor industry websites and publications, distribute opportunities for go/no-go review, and track proposal outcomes.

Required Qualifications

• 3+ years of experience in writing/developing persuasive, effective business proposals or funding proposals, preferably in the A/E/C industry.
• Excellent writing and editing skills.
• Strong organizational and time management abilities.
• High attention to detail and quality.
• Ability to work independently and collaboratively in a deadline-driven environment.
• Strong alignment with DJ&A Core Values.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat.
• Home location near one of DJ&A's offices.

Preferred Qualifications

• B.A. or B.S. in communications, business, marketing, journalism, or liberal arts field, or equivalent work experience.
• Experience as a business proposal coordinator or similar role for an A/E consulting firm, or funding proposal development.
• Proficiency with Adobe Creative Cloud programs.

Location

• Based in or near one of DJ&A’s offices; regular in-office presence required.

Salary and Benefits

• Full-time weekdays,40 hours per week, 9/80 work schedule, occasional overtime to meet deadlines.
• Base pay of $24- $32 per hour, depending on experience and location.
• Excellent benefits including medical, dental, vision, 401(k) and profit sharing, long-term disability, performance bonuses, paid time off, and ten paid holidays.

Please submit both your cover letter and resume as part of your application.

If you are unable to upload your cover letter through ADP, you may email it directly to View email address on ziprecruiter.com with the subject line: Proposal Coordinator.