Senior Administrative Assistant (Indianapolis)

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Job Summary

The Senior Administrative Assistant will provide support to student life staff at Purdue University in Indianapolis, including the associate dean of students, student support generalists, residence life, and counseling staff. Oversee reception area for the student life office and manages appointments and walk-in traffic. Will perform business office functions for student activities and organizations. This position will support student activities and organizations and student support services, and may require occasional evening or weekend hours to support student events.

Who We Are

The Office of the Dean of Students (ODOS) is an umbrella of units that empower, support and advocate for students in the classroom and beyond. Specialized areas within ODOS include: Counseling and Psychological Services; Center for Advocacy, Response and Education; Fraternity, Sorority and Cooperative Life; Off-Campus Housing; Recreation & Wellness; Student Health Services; Student Legal Services; and Student Rights and Responsibilities.

Purdue University in Indianapolis is part of Purdue University West Lafayette, with multiple locations throughout the city of Indianapolis. It bookends America's Hard Tech Corridor, which extends from West Lafayette through new investments in Lebanon's LEAP Innovation District to downtown Indianapolis. It positions our students, faculty and staff in close proximity to top businesses and leading industries, providing new and unique executive education and internship opportunities. Its chief academic officer is David Umulis, senior vice provost and professor, who reports to Provost Patrick Wolfe, and its chief operating officer is Daniel Hasler, former Indiana secretary of commerce.

Purdue University has achieved excellence at scale, ranking among the top four U.S. universities in agriculture, graduate engineering and number of utility patents and, across all leading American universities, as No. 1 in undergraduate STEM enrollment. That level of achievement now extends to all parts of Indianapolis. Responding to the strong need expressed by central Indiana business and community leaders for more highly skilled talents in science, technology, engineering and health care disciplines, we will ambitiously grow enrollment to establish a new pipeline of Boilermaker talent to our capital city. Degrees granted and tuition will exactly mirror those in West Lafayette - and all degrees, programs, departments, schools and colleges will be eligible to be considered for a Purdue University in Indianapolis presence. As an extension of the residential West Lafayette campus, Purdue Indy will have multiple locations throughout the city of Indianapolis.

What We Are Looking For

Education and Experience:

Required:

• High School Diploma/GED
• Minimum of 3 years of experience in an administrative support role

Skills: Required:

• Excellent verbal and written communication skills
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
• Strong organizational and time management skills and attention to detail
• Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs
• Ability to interpret policies and procedures to proactively resolve issues or improve processes
• Ability to identify problems and implement or recommend solutions
• Drafting, proofreading and editing skills

Additional Information

• This was formerly classified as an operational/technical position; an internal lateral transfer will retain same benefit standing
• Purdue University will not sponsor employment authorization for this position
• A background check will be required for employment in this position
• FLSA: Non-Exempt (Eligible For Overtime)
• Retirement Eligibility: Non-exempt Defined Contribution Plan
• Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply
• Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days

Career Stream

Compensation Information:

Career Stream: Administrative and Operational Support 3 (S3)

Pay Band: S045

Job Code: 20002331

Career Path Maker: