Office Assistant Accounts receivable associate and Admin

Job Description

Job Description

GENERAL BOOKKEEPING/Accounts Receivable/OFFICE

Key Responsibilities

·      Assist with Accounts Receivable Manager.

·      Answer and direct incoming phone calls and emails professionally and promptly

• Greet visitors; manage sign-in procedures
• Maintain and organize office files, records, and documentation (physical and digital)
• Assist with data entry, order processing, and invoice tracking
• Coordinate scheduling
• Prepare and distribute internal correspondence, memos, and reports
• Monitor and replenish office supplies
• Assist HR with new hire onboarding paperwork and file maintenance
• Handle incoming and outgoing mail, packages, and deliveries
• Perform general office upkeep and ensure the workspace is organized and presentable
• Support Operations and warehouse teams with administrative needs as requested

Qualifications

• High school diploma or GED required; Associate's degree or higher preferred
• Minimum 1–2 years of Book Keeping /Accounting experience
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); QuickBooks experience necessary
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion
• Excellent organizational and multitasking abilities
• Positive attitude and ability to work collaboratively in a team environment

Family Owned Wholesale food distribution company

Company Description

Family Owned Wholesale food distribution company