Facilities Specialist

Country: USA State: Michigan City: Grand Rapids Office Location: 901 44th Street SE - - - Grand Rapids -Michigan - Date posted: 19-Aug-2026 Business Function: Other Position Type: Full-Time/Regular You enjoy solving facility-related challenges and take pride in creating safe, efficient, and well-maintained environments for employees and customers. Helping You Thrive By: Offering competitive wages and benefits, that support your life both in and out of work Providing a flexible hybrid work schedule, meaning we expect the office to be your primary place of work, balanced with choice and control. Creating continuous learning opportunities to help you grow and upskill. Fostering a culture of inclusion where employees feel seen, heard and valued - and living it out every day. Empowering you to make a meaningful impact on people and the planet through your work and Steelcase's ongoing commitment. You'll Support Meaningful Work By: Managing building repairs and maintenance activities, including planned, preventive, and emergency work across assigned facilities. Coordinating vendors and service providers by sourcing, negotiating, contracting, and monitoring performance against established agreements. Administering work order systems, maintenance dashboards, reporting tools, and facility records to support daily operations. Prioritizing maintenance requests and ensuring timely resolution of facility issues to maintain safe, professional, and productive environments. Supporting facility-related financial activities, including purchase orders, invoicing, budget tracking, and cost center allocation. Leading small facility improvement projects from planning through execution and closeout. Conducting site assessments and maintaining facility documentation, building system drawings, asset records, and contractor compliance requirements. Minimum Qualifications Bachelor's degree in Facilities Management, Architecture, Real Estate, Construction Management, or a related field. 3+ years of facilities, building operations, maintenance, construction, or related experience. Knowledge of building systems and the technical aspects of facility operations. Ability to manage multiple priorities while maintaining strong organizational skills. Customer-focused approach with the ability to build positive working relationships. Strong verbal and written communication skills, including the ability to interact effectively with employees, vendors, and business partners. Demonstrated critical thinking and problem-solving skills. Qualified applicants must be authorized to work in the United States on a full-time basis. Steelcase will not provide support for or sponsor work authorization and/or visas for this role. Desired Skills and Experience Experience managing facility improvement, renovation, or maintenance projects from planning through execution. Experience developing and maintaining strong partnerships with vendors, contractors, procurement teams, and cross-functional stakeholders. Knowledge of asset management principles, lifecycle cost analysis, and preventive, predictive, and proactive maintenance programs. Proficiency with facility-related technologies and systems, including CMMS platforms, work order systems, Building Management Systems, AutoCAD, Revit, and Microsoft Office. Strong time management skills with the ability to prioritize work, meet deadlines, and coordinate multiple initiatives simultaneously. Ability to collaborate effectively across teams while supporting a positive customer and employee experience. Doing better for people and planet Steelcase is a global design and thought leader in the world of work. Along with our expansive community of brands, we design and manufacture innovative furnishings and solutions to help people do their best work in the many places where work happens. Why People Choose to Work with Us At Steelcase, we put people at the center of everything we do. We understand the role of work and believe that it can bring meaning and purpose to the lives of our customers and our employees. We prioritize supporting our employees both in and out of work, in all aspects of their lives. When we bring our talents together, we make a positive lasting impact through our work and communities. Steelcase provides employment opportunities to all qualified employees and applicants without regard to race, color, creed, genetic information, religion, national origin, gender, sexual orientation, gender identity and expression, age, disability, or veteran status and bases all employment decisions only on valid job requirements. If we can make the application process easier through accommodation, please email us at View email address on click.appcast.io. #associate #LI-Onsite #LI-RD2 #J-18808-Ljbffr