Project Administrator

Throughout our worldwide network of experts, clients and communities, we are renowned for our leadership in fire protection engineering – a legacy of responsibility we have proudly upheld since 1939. Today, our expertise extends broadly across closely related security and risk-based fields – from accessibility consulting and risk analysis to process safety, forensic investigations, security risk consulting, emergency management, digital innovation and more. Our engineers and consultants collaborate to solve complex safety and security challenges, ensuring our clients can protect what matters most. For over 80 years, we have helped mitigate risks that threaten lives, property and reputations. Through technology, expertise and industry-leading research, we remain dedicated to our purpose of making our world safe, secure and resilient. At Jensen Hughes, we believe that creating and sustaining a culture of trust, integrity and professional growth starts with putting our people first. Our employees are our greatest strength, and we value the unique perspectives and talents they bring to our organization. Our wide range of Global Employee Networks connect people from across the organization, supporting career development and providing forums for individuals to share experiences on topics they're passionate about. Together, we are cultivating a connected culture where everyone has the opportunity to learn, grow and succeed together. Job Overview Jensen Hughes is seeking a full-time Project Administrator for our Bellevue, WA office. This position requires strong communication skills, a positive attitude, and proficiency in Microsoft Office applications. The Project Administrator will provide administrative and project support to staff located throughout Oregon and Washington, supporting approximately 20 engineers and consultants. The role is critical to ensuring efficient project execution, office operations, and exceptional client service. Responsibilities Maintain and enter new proposals in SharePoint and update CRM systems to ensure data accuracy and completeness. Process client contracts and coordinate with the Contracts Team on reviews, modifications, and negotiations. Set up new projects in SharePoint and coordinate project initiation activities with Project Finance Analysts. Support project accounting activities, including billing, collections, accounts payable, and related financial tasks. Coordinate with Marketing on vendor packets, qualifications, and other project-related materials. Provide backup support to Project and Office Administrators across the West Region as needed. Assist the Function Admin Leader, Team Leader, Managers, and Project Managers with project-related administrative tasks. Welcome and assist staff, clients, and visitors entering and exiting the office. Support a positive, productive office culture and assist with overall office operations. Perform general office administration duties, including answering phones, mail distribution, document preparation, filing, office supply management, meeting coordination, and report production. Participate in additional project and office support activities as business needs require. Requirements and Qualifications High school diploma, Associate's degree, or equivalent professional experience. 4+ years of administrative and project support experience, preferably within an engineering, consulting, or professional services environment. Strong verbal and written communication skills. Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Teams, and PowerPoint. Excellent organizational, time management, and multitasking abilities. Ability to identify and resolve issues with minimal supervision. Flexible, adaptable, and eager to learn in a fast-paced environment. Preferred Qualifications Experience supporting engineering, architecture, construction, or consulting teams. Familiarity with SharePoint, CRM platforms, and Egnyte. Experience supporting project financial processes and project lifecycle administration. Demonstrated ability to build positive working relationships and contribute to a collaborative office environment. #LI-JN1 Please note that the salary range provided is a good faith estimate for the position at the time of posting and not a guarantee of compensation. Final compensation may vary based on factors, including but not limited to, responsibilities of the job, education, experience, knowledge, skills, and abilities, geographic location, internal equity, alignment with market data. Jensen Hughes offers a competitive total rewards package, which includes a retirement plan, healthcare coverage, and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position and location. National Pay Range $70,000 - $90,000 USD Jensen Hughes is an Equal Opportunity Employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. At Jensen Hughes, we embrace innovation and understand that people are increasingly using artificial intelligence (AI) tools like ChatGPT and other generative platforms to learn, prepare and communicate. We have provided some guidelines regarding the responsible use of AI in the recruitment process. Please click here to review. The security of your personal data is important to us. Jensen Hughes has implemented reasonable physical, technical, and administrative security standards to protect personal data from loss, misuse, alteration, or destruction. We protect your personal data against unauthorized access, use, or disclosure, using security technologies and procedures, such as encryption and limited access. Only authorized individuals may access your personal data for the purpose for which it was collected, and these individuals receive training about the importance of protecting personal data. Jensen Hughes is committed to compliance with all relevant data privacy laws in all areas where we do business, including, but not limited to, the GDPR and the CCPA. Additionally, our service providers are contractually bound to maintain the confidentiality of personal data and may not use the information for any unauthorized purpose. Voluntary Self-Identification For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file. As set forth in Jensen Hughes’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law. If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows: Voluntary Self-Identification of Disability Form CC-305 Page 1 of 1 OMB Control Number 1250-0005 Expires 07/31/2029 Why are you being asked to complete this form? We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years. How do you know if you have a disability? A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. 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