Administrative Assistant

Job Description

Job Description

Texas Glass Associates specializes in commercial storefront framing, entrances, and glass installation. Our mission is to bring light into lives and build lasting relationships by creating incredible structures with glass. We strive to be the most trusted commercial glass company in our region through exceptional craftsmanship, lasting relationships, and unwavering integrity. We seek a dependable, proactive Administrative Assistant who takes pride in doing things right and helping our team succeed.

What You’ll Do

• Answer calls, manage email, assist customers, and coordinate appointments and follow-ups.
• Record bid invitations, maintain estimate trackers, and monitor important deadlines.
• Create and organize project folders, contracts, plans, drawings, purchase orders, and correspondence.
• Track material orders, supplier updates, expected deliveries, and potential delays.
• Coordinate information among the office, Project Manager, vendors, customers, and field crews.
• Support the Project Manager with progress billing, invoices, receipts, records, and project closeout documentation.
• Maintain calendars, office supplies, and clear task lists; identify issues early and follow through.

What We’re Looking For

• Ownership and accountability: dependable, punctual, and committed to following work through to completion—not just checking off tasks.
• Integrity and respect: honest, discreet, accountable for mistakes, and professional with customers, vendors, and teammates.
• Accuracy and quality: organized, detail-oriented, and committed to checking work carefully.
• Initiative and judgment: anticipates needs, identifies issues early, and works toward practical solutions.
• Teamwork and growth: communicates constructively, supports shared project success, welcomes feedback, and learns quickly.
• Comfort with email, calendars, spreadsheets, and digital files; able to prioritize in a busy office. Administrative experience preferred; construction knowledge helpful but not required. We will train the right person.

Opportunity to Grow

We invest in employee development. This position may grow toward Executive Assistant support for company leadership or Project Coordinator / Office Administrator support for estimating and project management. Opportunities depend on demonstrated abilities, initiative, performance, company needs, and mutual fit.

Schedule, Compensation & Benefits

Full-time, on-site in West Georgetown, Texas. Typical hours: Monday–Friday, 8:30 a.m.–4:30 p.m. Compensation is based on applicable skills and company fit. Available benefits include medical, dental, vision, paid time off (PTO), and holidays; eligibility and plan terms apply.