Residency Coordinator - Surgical Medical Education

Major Responsibilities:

• 
  Coordinates and performs diversified administrative and secretarial work in support of the department.
  
  



• 
  Prepares letters, memos, reports and other types of correspondence.
  
  



• 
  Initiates follow-up for calls, correspondence, etc., received by the program.
  
  



• 
  Under supervision of the Program Administrator initiates and maintains required Program Letters of Agreement for the department.
  
  



• 
  Assist in development of presentations, handouts, signs, invitations, etc., utilizing various software applications.
  
  



• 
  Generates weekly noon conference schedule for distribution with input from the Associate Program Director.
  
  



• 
  Representation of the system in communication with residents, associates, and outside callers.
  
  



• 
  Greets and directs walk-ins, which include residents, associates and visitors.
  
  



• 
  Responds to resident concerns and inquiries and assist in resolving or directs resident to appropriate parties.
  
  



• 
  Maintains inventory and ordering of supplies.
  
  



• 
  Prepares expense reports, check requests and invoicing of payments for department.
  
  



• 
  Develops a basic competency in ERAS (Electronic Residency Application Service), the web-based residency application system to assist Program Administrator in the recruitment process.
  
  



• 
  Creates and maintains resident records and files for the department. This includes electronic resident portfolios as well as hard copies.
  
  



• 
  Assists with compilation of data for residents' semi-annual and annual performance, including scheduling of individual reviews with faculty.
  
  



• 
  Generate reports as request by Program Director and Program Administrator.
  
  



• 
  Maintains calendar, schedules meetings for Program Director and others within department.
  
  



• 
  Arranges catering, AV requests, etc., for all departmental meetings.
  
  



• 
  Arranges travel arrangements, including hotel and airline, ground transportation, seminar registrations, etc. for departmental staff.
  
  

Education/Experience Required:

High School education or equivalent 5 years of executive level secretarial experience OR Associates degree and 3-4 years administrative secretarial experience

Knowledge, Skills & Abilities Required:

Typing 55 WPM Minimum Basic computer knowledge Ability to prioritize work Effective interpersonal communication skills, written & verbal.

N/A

Physical Requirements and Working Conditions:

Ability to work in changing environments, stressful conditions and have problem solving ability. Ability to prioritize independently and respond to multiple simultaneous request/projects. Ability to work and communicate with people from culturally diverse backgrounds.

25-30 lbs (copy paper boxes, record retention, etc.)

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.





Advocate Health