Preschool Office Assistant

Job Description

Job Description

Job Description: Office Assistant

Gateway Preschool & Technology Center

General Position Description

Gateway Preschool & Technology Center is seeking a friendly, dependable, energetic, and organized individual to join our team as an Office Assistant. This position provides administrative and operational support to help maintain a safe, clean, and organized environment for students, families, staff, customers, and visitors.

The ideal candidate must have strong communication and organizational skills, be comfortable using computers, enjoy working with children and families, and be able to multitask in a fast-paced environment. Flexibility, professionalism, and a willingness to assist wherever needed are essential.

Reports To: Director and Assistant Director

Key Responsibilities

1. Office Support and Student Safety

• Assist with monitoring the front entrance and directing visitors to the appropriate staff member or area.
• Greet parents, students, staff, customers, and visitors in a friendly and professional manner.
• Assist with phone calls, messages, filing, data entry, recordkeeping, and other administrative duties.
• Support student check-in and check-out procedures, maintain accurate attendance records, and follow established student release and safety policies.
• Communicate concerns and important information to the Director or Assistant Director.

2. Staff and Daily Operations Support

• Assist with coordinating staff lunch breaks and maintaining appropriate office coverage.
• Help communicate announcements, schedule changes, and other information as directed.
• Assist staff with additional duties as needed to support daily operations.

3. Store Inventory and Merchandise

• Assist with receiving deliveries, opening boxes, unpacking shipments, and organizing inventory.
• Help stock shelves, arrange merchandise displays, and report damaged items or inventory shortages.
• Keep store and inventory areas clean, organized, and presentable.

4. Office Organization and Professional Expectations

• Maintain a clean, neat, and organized office, reception area, and designated workspaces.
• Keep paperwork, supplies, and materials properly organized and notify management when supplies need replenishing.
• Demonstrate dependability, punctuality, initiative, flexibility, and a positive attitude.
• Communicate respectfully and maintain confidentiality regarding student, family, staff, and business information.
• Follow center policies, safety procedures, applicable state licensing regulations, and personal cell phone guidelines.
• Attend required staff meetings and training sessions.

Qualifications

• Friendly, professional, and positive attitude.
• Strong organizational, communication, and interpersonal skills.
• Basic computer knowledge and ability to perform routine office tasks.
• Ability to multitask, prioritize responsibilities, and work well with a team.
• Dependable, detail-oriented, and willing to take initiative.
• Ability to assist with merchandise handling and other assigned physical tasks, with or without reasonable accommodation.
• Flexibility to accommodate changing priorities and scheduling needs.
• Previous office or administrative experience preferred.
• Ability to complete required background checks and health screenings.
• CPR and First Aid certification, or willingness to obtain certification if required for assigned duties.

Work Environment and Schedule

This position works in a preschool, office, and retail-support environment and requires the ability to balance multiple responsibilities throughout the day. Schedule flexibility may be necessary to meet staffing needs and support center activities.

Additional Responsibilities

Other duties may be assigned by the Director or Assistant Director based on the needs of Gateway Preschool & Technology Center.

Gateway Preschool and Technology Center is located in Prairieville, Louisiana directly behind Lake Urgent Care on Hwy 73.

We believe that early-childhood education is one of the keys to success. The habits young children form, the skills they acquire and the patterns they develop help lay the groundwork for their future. As their cognitive abilities grow, so do their social, emotional, physical and linguistic skills. To help foster this growth, Gateway Preschool and Technology Center will provide your child with a high quality education that will prepare them for kindergarten and beyond.

Company Description

Gateway Preschool and Technology Center is located in Prairieville, Louisiana directly behind Lake Urgent Care on Hwy 73.\r\n \r\n\r\nWe believe that early-childhood education is one of the keys to success. The habits young children form, the skills they acquire and the patterns they develop help lay the groundwork for their future. As their cognitive abilities grow, so do their social, emotional, physical and linguistic skills. To help foster this growth, Gateway Preschool and Technology Center will provide your child with a high quality education that will prepare them for kindergarten and beyond.