Administrative Assistant

Executive Administrative Assistant / Operations Manager

Washington, DC, 20001 (Hybrid – Tuesday, Wednesday & Thursday Onsite)

Contract Opportunity

We are seeking an experienced Executive Administrative Assistant / Operations Manager to support senior leadership within a fast-paced corporate environment. This position combines high-level executive support with office operations, financial administration, and stakeholder coordination responsibilities.

Key Responsibilities

• Provide comprehensive administrative support to executive leadership, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Coordinate office operations, vendor relationships, facilities needs, and procurement activities.
• Manage meeting logistics, conference room scheduling, agendas, materials, and visitor support.
• Support budgeting activities, invoice processing, expense tracking, and financial reporting.
• Partner with accounting and procurement teams to ensure accurate processing of invoices, requisitions, and intercompany transactions.
• Prepare reports, presentations, and business correspondence while maintaining confidentiality of sensitive information.
• Assist with onboarding activities and provide administrative support to the broader team.
• Monitor operational processes and identify opportunities for efficiency improvements and compliance enhancements.
• Serve as a key point of contact for internal stakeholders, external vendors, and office management functions.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• 10+ years of experience in executive administration, office management, operations support, or related roles.
• Strong experience supporting senior executives, directors, or vice presidents.
• Experience with budget administration, invoice processing, expense management, and procurement activities.
• Advanced proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Excellent organizational, communication, multitasking, and stakeholder management skills.
• Ability to handle confidential information with professionalism and discretion.
• Strong attention to detail and ability to manage multiple priorities in a deadline-driven environment.

Preferred Qualifications

• Experience supporting leadership teams within corporate, government relations, public affairs, or professional services environments.
• Professional Administrative Certification or related credentials.
• Experience working closely with accounting, finance, procurement, or facilities teams.