AP Coordinator

Responsibilities

Kforce has a client in Maryland Heights, MO that is seeking an AP Coordinator.Key Responsibilities:

• Receive, review, validate, and process vendor invoices in accordance with company policies and procedures
• Ensure proper coding, approvals, and documentation for all accounts payable transactions
• Process weekly check runs and patient refunds; Upload payment files to bank
• Reconcile vendor statements and investigate discrepancies to ensure accurate account balances
• Respond promptly to vendor and internal inquiries regarding invoice and payment status
• Maintain vendor records, including W-9 documentation, bank information, and contact details
• Monitor accounts payable aging and assist in resolving outstanding items
• Support month-end and fiscal year-end activities by preparing accruals, reconciliations, and requested reports
• Assist with preparation and distribution of annual 1099 reporting
• Identify opportunities for process improvements and support automation initiatives within the AP function
• Collaborate with Purchasing, Finance, and operational departments to resolve payment and purchase order issues
• Reconcile corporate credit card transactions, review supporting documentation for accuracy, prepare monthly credit card expense allocations and enter approved transactions in Great Plains
• Perform other duties and special projects as assigned

Skills

• Associate degree in Accounting, Finance, Business Administration or related field; Equivalent combination of education and experience may be considered
• Minimum of 2 years of accounts payable, accounting, or finance-related experience
• Experience working with accounting or ERP systems
• Proficiency in Microsoft Office applications, particularly Excel
• Knowledge of 1099 reporting requirements and vendor management processes
• Experience with automated invoice processing and workflows preferred
• Knowledge of invoice processing, payment methods, reconciliations, and vendor management
• Excellent organizational and time management skills with the ability to handle multiple priorities
• Proficient in Excel, including basic formulas, sorting, and filtering
• Effective written and verbal communication skills
• Strong problem-solving and analytical skills
• Customer service orientation with the ability to build positive vendor and stakeholder relationships
• Ability to meet established deadlines while maintaining a high level of accuracy
• Ability to research, analyze, and solve discrepancies efficiently
• Ability to adapt to changing business needs and process improvements

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.


We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.


Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.


This job is not eligible for bonuses, incentives or commissions.


Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.


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Kforce is a professional staffing services firm offering Technology and Finance & Accounting jobs with top employers nationwide. We specialize in providing contract, contract-to-hire and direct placement opportunities, with over 50 years of experience in the staffing industry. Kforce offers many consultants comprehensive benefits depending on employment status, including medical, dental, 401(K), life insurance and disability. Our vision is to be "the firm most respected by those we serve."